Finance Committee
Wednesday 21/05/2025 at 7:15pm in Council Chamber, Welshpool Town Hall.
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/83655636812?pwd=ynRkiaTwJ1hUCLeWgDOVDJYJtAwq6N.1, or dialing +44 203 481 5237 .
Zoom Meeting ID: 836 5563 6812
Passcode: 233353
Not available for this meeting.
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr David France | In attendance | Committee Member |
| Cllr Dr Ben Gwalchmai | Absent | Committee Member |
| Cllr Julie Arnold | In attendance | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Revd William Rowell | Apologies for absence | Committee Member |
| Cllr Sally Fitzgerald | In attendance | Committee Member |
| Cllr Carol Robinson | In attendance | Non-Committee Member |
| Cllr Phil Pritchard | In attendance | Non-Committee Member |
TBC
1. WELCOME AND APOLOGIES FOR ABSENCE
The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive and resolve if desired, declarations of interest and relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4. MINUTES AND MATTERS ARISING
4.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Finance Committee on 16/04/2025.
4.2. Matters Arising
To report for information purposes only matters arising from the Finance Committee on 16/04/2025.
5. FINANCIAL MATTERS
5.1. Council Accounts (April 2025 - Period 1)
To consider the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for April 2025.
- April 2025 - Bank Reconciliation - Main Account [Appendix C]
- April 2025 - Bank Reconciliation - Petty Cash [Appendix D]
- April 2025 - Bank Reconciliation - Savings [Appendix E]
- April 2025 - Cashbook - Main Account [Appendix F]
- April 2025 - Cashbook - Petty Cash [Appendix G]
- April 2025 - Cashbook - Savings [Appendix H]
- Council Inc & Exp Month 1 2025 [Appendix I]
5.2. Payment of Invoices - May
To consider payment of invoices for May 2025, including any additional payments tabled on the night.
5.3. Investments & Reserves Strategy
To consider and recommend for approval changes to Council investments and revised Investment and Reserves Strategy.
5.4. Debit Card
To consider an update from the RFO in respect of Debit Cards.
6. FINANCIAL REGULATIONS
To consider and recommend for approval revised Financial Regulations for 2025-26.
7. RISK REGISTER
To consider and recommend for approval a revised Risk Register.
8. FEES AND CHARGES
To consider a report from the Town Clerk on Fees and Charges.
9. GRANTS
To receive an update on current grant activity.
10. DATE OF NEXT MEETING
To note that the next meeting of Finance Committee will be subject to the Annual Meeting.
11. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
12. SALES LEDGER - DEBTORS [CONFIDENTIAL]
To receive an update on the Sales Ledger.
| # | Item |
|---|---|
| 1 | Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence. |
| 2 | Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. |
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person. |
| 4 | MINUTES AND MATTERS ARISING |
| 4.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance Committee on 16/04/2025. |
| 4.2 | Matters Arising To report for information purposes only matters arising from the Finance Committee on 16/04/2025. |
| 5 | FINANCIAL MATTERS |
| 5.1 | Council Accounts (April 2025 - Period 1) To consider the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for April 2025.
|
| 5.2 | Payment of Invoices - May To consider payment of invoices for May 2025, including any additional payments tabled on the night. |
| 5.3 | Investments & Reserves Strategy To consider and recommend for approval changes to Council investments and revised Investment and Reserves Strategy. |
| 5.4 | Debit Card To consider an update from the RFO in respect of Debit Cards. |
| 6 | Financial Regulations To consider and recommend for approval revised Financial Regulations for 2025-26. |
| 7 | Risk Register To consider and recommend for approval a revised Risk Register. |
| 8 | Fees and Charges To consider a report from the Town Clerk on Fees and Charges. |
| 9 | Grants To receive an update on current grant activity. |
| 10 | Date of Next Meeting To note that the next meeting of Finance Committee will be subject to the Annual Meeting. |
| 11 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. |
| 12 | Sales Ledger - Debtors Confidential To receive an update on the Sales Ledger. |