Finance & Governance Committee

Wednesday 21/10/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

5. BUSINESS PLANNING & FINANCIAL MATTERS

6. POLICY

7. OTHER MATTERS

8. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 18th November 2026 at 6:30pm.

9. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

10. STAFFING [CONFIDENTIAL]

To consider the monthly staffing report for the previous month; to note the Town Clerk's appraisal objectives and consider any other staffing updates from the Town Clerk.

• Confidential Document [Appendix L]
• Confidential Document [Appendix M]

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 16/09/2026. 16092026 - FG Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 16/09/2026.
5	BUSINESS PLANNING & FINANCIAL MATTERS
5.1	Council Accounts (September - Period 6) To consider the Income and Expenditure Reports and Cash and Bank Totals for September 2026 and note the bank balances as of 30th September 2026: - General Fund - £18,908.70 - 30 Day Account - £250,614.77 - Petty Cash - £35.03 - Hub Community Account - £4,281.62 Cash and Bank Totals 26 Month 6 [Appendix C] Council Inc & Exp Month 26-6 [Appendix D]
5.2	Payment of Invoices - October To consider payment of invoices for October, including any additional payments tabled on the night. Payments for Approval - Month October [Appendix E]
5.3	Scrutiny of Payments To hear the feedback from September 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations and to elect for October, November and December 2026.
5.4	Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. FG - ISP Action Plan - October [Appendix F]
5.5	Draft 1 Budget 2027/28 To consider the report from the Town Clerk in respect of Draft 1 budget for 2027/28. Budget 2027-28 - Draft 1 A Report [Appendix G] Budget 2027-28 - Draft 1 FG [Appendix H]
6	POLICY
6.1	Draft Maternity & Family Friendly Policy To consider adoption of the draft Maternity & Family Friendly Policy. Draft Maternity & Family Friendly Policy [Appendix I]
6.2	Draft AI Policy To consider adoption of the draft AI Policy. Draft AI Policy [Appendix J]
7	OTHER MATTERS
7.1	Digital Engagement - Q2 2026 To note the digital engagement report for Q2 2026 (April 2026 to June 2026). Digital Engagement Report - Q2 2026 [Appendix K]
7.2	Our Welshpool Newsletter To consider the update from the Town Clerk on the Our Welshpool newsletter.
8	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 18th November 2026 at 6:30pm.
9	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
10	Staffing Confidential To consider the monthly staffing report for the previous month; to note the Town Clerk's appraisal objectives and consider any other staffing updates from the Town Clerk. Confidential Document [Appendix L] Confidential Document [Appendix M]