Welshpool Town CouncilFinance & Governance Committee
Wednesday 18/02/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Approved Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/82151546745?pwd=IC9uPkhIZtNEalV3blYW6gcWaVTlTx.1.
Zoom Meeting ID: 821 5154 6745
Passcode: 884767
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Alison Davies | In attendance | Committee Member |
| Cllr Carol Robinson | In attendance | Committee Member |
| Cllr David France | In attendance | Committee Member |
| Cllr Estelle Bleivas | Apologies for absence | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Phil Pritchard | In attendance | Committee Member |
| Cllr Richard Church | In attendance | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive and resolve if desired, declarations of interest and relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4. MINUTES AND MATTERS ARISING
4.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 21/01/2026.
4.2. Matters Arising
To report for information purposes only matters arising from the Finance & Governance Committee on 21/01/2026.
5. BUSINESS PLANNING & FINANCIAL MATTERS
5.1. Council Accounts (January - Period 10)
To consider the Income and Expenditure Reports and Cash and Bank Totals for January 2026 and note the bank balances as of 31st January 2026:
- General Fund - £23,729.13
- 30 Day Account - £200,000
- Petty Cash - £67.43
- Hub Community Account - £3,129.78
5.2. Payment of Invoices - February
To consider payment of invoices for February 2026, including any additional payments tabled on the night.
5.3. Scrutiny of Payments
To hear the feedback from January 2026 (Cllr Pritchard) for the scrutiny of payments exercise as set out in Financial Regulations.
5.4. Virements
To consider the virements as proposed by the Town Clerk.
5.5. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
6. STRATEGY & POLICY
6.1. Procurement Policy
To consider the adoption of the draft Procurement Policy.
6.2. Volunteer Policy
To consider the proposed draft Volunteer Policy and to make suggestions for adoption in the future (or recommend adoption if content).
7. MOTIONS FOR DEBATE
7.1. Motion for Debate - Restoration of Investigation Procedure
To consider the motion for debate in relation to the restoration of investigation procedures (Cllr Alison Davies).
8. GOVERNANCE
8.1. Review of Standing Orders & Committee Structure
To consider establishing a working group to review Standing Orders and the new committee structure with a view to making amendments (if any) for the Annual Meeting in May.
8.2. Appointment of Internal Auditor
To recommend to Council the appointment of TIAA Ltd as Internal Auditor for the year 2025-2026.
9. DATE OF NEXT MEETING
To note that the next meeting of Finance & Governance Committee will be held on 18th March 2026 at 6:30pm.
10. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
11. DEBTORS [CONFIDENTIAL]
To consider the reports from the Town Clerk in respect to debtors.
- Confidential Document [Appendix M]
12. STAFFING [CONFIDENTIAL]
To consider any staffing updates from the Town Clerk & RFO.
| # | Item |
|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence. |
| 2 | Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. |
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person. |
| 4 | MINUTES AND MATTERS ARISING |
| 4.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 21/01/2026. |
| 4.2 | Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 21/01/2026. |
| 5 | BUSINESS PLANNING & FINANCIAL MATTERS |
| 5.1 | Council Accounts (January - Period 10) To consider the Income and Expenditure Reports and Cash and Bank Totals for January 2026 and note the bank balances as of 31st January 2026: - General Fund - £23,729.13 - 30 Day Account - £200,000 - Petty Cash - £67.43 - Hub Community Account - £3,129.78 |
| 5.2 | Payment of Invoices - February To consider payment of invoices for February 2026, including any additional payments tabled on the night. |
| 5.3 | Scrutiny of Payments To hear the feedback from January 2026 (Cllr Pritchard) for the scrutiny of payments exercise as set out in Financial Regulations. |
| 5.4 | Virements To consider the virements as proposed by the Town Clerk. |
| 5.5 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. |
| 6 | STRATEGY & POLICY |
| 6.1 | Procurement Policy To consider the adoption of the draft Procurement Policy. |
| 6.2 | Volunteer Policy To consider the proposed draft Volunteer Policy and to make suggestions for adoption in the future (or recommend adoption if content). |
| 7 | MOTIONS FOR DEBATE |
| 7.1 | Motion for Debate - Restoration of Investigation Procedure To consider the motion for debate in relation to the restoration of investigation procedures (Cllr Alison Davies). |
| 8 | GOVERNANCE |
| 8.1 | Review of Standing Orders & Committee Structure To consider establishing a working group to review Standing Orders and the new committee structure with a view to making amendments (if any) for the Annual Meeting in May. |
| 8.2 | Appointment of Internal Auditor To recommend to Council the appointment of TIAA Ltd as Internal Auditor for the year 2025-2026. |
| 9 | Date of Next Meeting To note that the next meeting of Finance & Governance Committee will be held on 18th March 2026 at 6:30pm. |
| 10 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. |
| 11 | Debtors Confidential To consider the reports from the Town Clerk in respect to debtors.
|
| 12 | Staffing Confidential To consider any staffing updates from the Town Clerk & RFO. |