Full Council

Wednesday 25/03/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/89237534709?pwd=wlIdFveM39YdxHci8iVpa3Sh2XOSSM.1.

Zoom Meeting ID: 892 3753 4709
Passcode: 919521

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. GUEST - POWYS CC

To welcome representatives from Powys County Council to give a brief presentation on the upcoming Tour de France start and the new economic strategy for Powys.

5. TOWN MAYOR'S REPORT - MARCH 2026

To receive a verbal report from the Town Mayor, Cllr Phil Owen.

6. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting
Welshpool.

7. MINUTES AND MATTERS ARISING

8. COMMITTEES - MINUTES

9. COMMITTEES - RECOMMENDATIONS

To invite Committee Chairs to present recommendations from meetings for Council to confirm.

10. FINANCE

11. OTHER MATTERS

12. OUTSIDE BODIES

13. MOTIONS FOR DEBATE

14. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 22nd April 2026 at 6:30pm.

15. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

16. FINANCE & GOVERNANCE COMMITTEE - MARCH 2026 [CONFIDENTIAL]

To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 18/03/2026.

Item 11 - Debtors RECOMMENDED To approve the write off of 17 invoices totalling £1,590 listed at the end of this report, and to note that officers will continue to pursue the remaining £7,698.76.

Item 13.1 - Pay Scales RECOMMENDED To agree the revised pay scales for the cleaning posts from 1st April 2026 from SCP 2 to SCP 3

Item 13.2 - TIC Review - Staffing Implications RECOMMENDED To authorise the Town Clerk to review the staffing structure of the Welshpool Information Centre before filling any vacancy and report back to Members where appropriate.

Item 13.3 - Staffing RECOMMENDED To appoint a shortlisting and interview panel comprising of Cllr Bill Rowell, Cllr Morag Bailey, Cllr Phil Owen and the Events and Markets Manager and to give delegated powers to the Town Clerk to appoint to the position following a recommendation from the panel.

Item 13.3 - Staffing RECOMMENDED To authorise the Town Clerk to purchase appropriate items to celebrate the employment milestone.

17. PRIDE IN PLACE FUNDING [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of Pride in Place funding (guidance previously circulated via email)

• Confidential Document [Appendix L]

18. CORRESPONDENCE [CONFIDENTIAL]

To note the correspondence from the Public Services Ombudsman for Wales and to note the recommendations.

• Confidential Document [Appendix M]
• Confidential Document [Appendix N]

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	Guest - Powys CC To welcome representatives from Powys County Council to give a brief presentation on the upcoming Tour de France start and the new economic strategy for Powys.
5	Town Mayor's Report - March 2026 To receive a verbal report from the Town Mayor, Cllr Phil Owen.
6	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
7	MINUTES AND MATTERS ARISING
7.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 25/02/2026. 25022026 - Full Council Draft Minutes for Approval [Appendix B]
7.2	Matters Arising To report for information purposes only matters arising from the Full Council on 25/02/2026.
7.3	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 03/03/2026. 03032026 - Full Council Draft Minutes for Approval [Appendix C]
7.4	Matters Arising To report for information purposes only matters arising from the Full Council on 03/03/2026.
8	COMMITTEES - MINUTES
8.1	Events & Planning Committee - March 2026 To note the minutes from the meeting of the Events & Planning Committee on the 04/03/2026. 04032026 - Events & Planning Committee Draft Minutes [Appendix D]
9	COMMITTEES - RECOMMENDATIONS To invite Committee Chairs to present recommendations from meetings for Council to confirm.
9.1	Operations & Development Committee - March 2026 To confirm the recommendations from the meeting of the Operations & Development Committee on the 11/03/2026. 11032026 - Operations & Development Committee Draft Minutes [Appendix E]
9.2	Audit Committee - March 2026 To confirm the recommendations from the meeting of the Audit Committee on the 13/03/2026. Item 5 - Risk Register RECOMMENDED To amend Risk 5 (Management of cash flow) to reduce the probability to 1. Item 6 - Evaluation of Services - Tourist Information Centre RECOMMENDED To note the Service Review Report; To approve the following recommendations and changes: - Carry out a review of TIC staffing roles/hours/rotas prior to replacing/appointing staff, to achieve greater integration into the WIC - Following the above, consider extending opening during the summer season to include Sundays and/or not closing at lunch times - Develop a simple competency checklist and training plan for all WIC staff relating to the TIC service and ensure that all staff are competent - Include a feasibility study of relocating WIC in the Regeneration of Welshpool Town Hall development and delivery phases and report back - Clearly define current roles in relation to maintenance, cleaning, health and safety and allocate them to the appropriate team - Consider the creation of volunteering opportunities within the WIC team - Consider succession planning; the roles are complex and it will take time to gather the knowledge and expertise needed - Continue to improve communications within the WIC and the TIC team ensuring that everyone is kept up to date on strategy/policy/process changes that affect them or the WTC - Address the tensions between the WIC team members and other teams; and To ask the Town Clerk to implement the above and report back in a suitable timeframe. 13032026 - Audit Committee Draft Minutes [Appendix F]
9.3	Finance & Governance Committee - March 2026 To confirm the recommendations from the meeting of the Finance & Governance Committee on the 18/03/2026. Item 6 - Carry Forwards 2025-26 RECOMMENDED To approve the carry forward of the following unspent budget allocations into the next financial year as set out in Section 3 of the report Item 7.1 - Civil and Ceremonial Protocol & Flag Flying Policies RECOMMENDED To approve and adopt the amended Civic & Ceremonial Protocol and Flag Flying & Lighting Policy. Item 7.2 - One Voice Wales Membership - 2026-27 RECOMMENDED To renew membership of One Voice Wales for 2026-27. 18032026 - Finance & Governance Committee Draft Minutes [Appendix G]
10	FINANCE
10.1	Council Accounts (February - Period 11) To consider the Income and Expenditure Reports and Cash and Bank Totals for February 2026 and note the bank balances as of 28th February 2026: - General Fund - £15,522.14 - 30 Day Account - £170,118.86 - Petty Cash - £54.99 - Hub Community Account - £3,556.44 Cash and Bank Totals Month 11.pdf [Appendix H] Council Inc & Exp Month 11.pdf [Appendix I]
10.2	Payment of Invoices - March To consider payment of invoices for March 2026, including any additional payments tabled on the night. Payments for Approval - Month March [Appendix J]
10.3	Interim Strategic Plan Action Plan To consider the approved Council Interim Strategic Plan action plan. FC - ISP Action Plan - March [Appendix K]
11	OTHER MATTERS
11.1	Tour de France 2027 To consider the deferred draft Terms of Reference for a special advisory committee and to appoint members.
11.2	Bull Dingle To receive an update on the Bull Dingle.
12	OUTSIDE BODIES
12.1	One Voice Wales To receive an update if required on any One Voice Wales activities.
12.2	Sustainable Powys To receive information regarding a Sustainable Powys meeting at Welshpool Integrated Family Centre on 3rd March.
12.3	Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available.
13	MOTIONS FOR DEBATE
13.1	Ynni Cymru To consider the proposal from Cllr Ben Gwalchmai regarding Ynni Cymru. Motion To authorise officers in consultation with Cllr Ben Gwalchmai to work with local landowners on a grant application to Ynni Cymru to develop more renewable energy in Welshpool.
13.2	Re-use Scheme To consider a proposal from Cllr David France regarding a re-use scheme in Welshpool.
14	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 22nd April 2026 at 6:30pm.
15	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
16	Finance & Governance Committee - March 2026 Confidential To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 18/03/2026. Item 11 - Debtors RECOMMENDED To approve the write off of 17 invoices totalling £1,590 listed at the end of this report, and to note that officers will continue to pursue the remaining £7,698.76. Item 13.1 - Pay Scales RECOMMENDED To agree the revised pay scales for the cleaning posts from 1st April 2026 from SCP 2 to SCP 3 Item 13.2 - TIC Review - Staffing Implications RECOMMENDED To authorise the Town Clerk to review the staffing structure of the Welshpool Information Centre before filling any vacancy and report back to Members where appropriate. Item 13.3 - Staffing RECOMMENDED To appoint a shortlisting and interview panel comprising of Cllr Bill Rowell, Cllr Morag Bailey, Cllr Phil Owen and the Events and Markets Manager and to give delegated powers to the Town Clerk to appoint to the position following a recommendation from the panel. Item 13.3 - Staffing RECOMMENDED To authorise the Town Clerk to purchase appropriate items to celebrate the employment milestone.
17	Pride in Place Funding Confidential To consider the report from the Town Clerk in respect of Pride in Place funding (guidance previously circulated via email) Confidential Document [Appendix L]
18	Correspondence Confidential To note the correspondence from the Public Services Ombudsman for Wales and to note the recommendations. Confidential Document [Appendix M] Confidential Document [Appendix N]