Full Council

Wednesday 22/04/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/84001575719?pwd=ZeL5grHXJEj7wmggRHPloxvJHUjZIx.1.

Zoom Meeting ID: 840 0157 5719
Passcode: 926759

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. TOWN MAYOR'S REPORT - APRIL 2026

To receive a verbal report from the Town Mayor, Cllr Phil Owen.

5. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting
Welshpool.

6. MINUTES AND MATTERS ARISING

7. COMMITTEES - MINUTES & RECOMMENDATIONS

To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.

8. FINANCE

9. OTHER MATTERS

10. OUTSIDE BODIES

11. MOTIONS FOR DEBATE

12. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 27th May 2026 at 6:30pm (Annual Meeting of the Council).

13. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

14. FINANCE & GOVERNANCE COMMITTEE - APRIL 2026 [CONFIDENTIAL]

To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 15/04/2026.

Item 11.1 - Temporary Cover RECOMMENDED To authorise the Town Clerk to pursue temporary agency cover for the cleaning position at best value which is to be reviewed in three months time to consider continuation or direct employment of the role.

15. BERRIEW ST TOILETS [CONFIDENTIAL]

To consider an update from the Town Clerk in respect of Berriew Street Toilets.

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	Town Mayor's Report - April 2026 To receive a verbal report from the Town Mayor, Cllr Phil Owen.
5	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
6	MINUTES AND MATTERS ARISING
6.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 25/03/2026. 25032026 - Full Council Draft Minutes for Approval [Appendix B]
6.2	Matters Arising To report for information purposes only matters arising from the Full Council on 25/03/2026.
7	COMMITTEES - MINUTES & RECOMMENDATIONS To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.
7.1	Events & Planning Committee - April 2026 To confirm the recommendations from the meeting of the Events & Planning Committee on the 01/04/2026. 01042026 - Events & Planning Committee Draft Minutes [Appendix C]
7.2	Operations & Development Committee - April 2026 To confirm the recommendations from the meeting of the Operations & Development Committee on the 08/04/2026. Item 5.3 - Litter Bins & Waste Collection RECOMMENDED Approve the proposed changes to bin provision, resulting in a revised total of 54 bins, together with the installation of additional dog waste bins and bag dispensers at the locations outlined in the report. Item 8.3 - Town Centre Transformation RECOMMENDED That a Project Board of Cllrs Phil Pritchard, Phil Owen, Nick Howells, Estelle Bleivas and William Rowell be established to oversee the implementation of the Welshpool Town Centre Improvement Project and give recommendations to Council as required. Item 8.4 - Changing Places RECOMMENDED To organise an official opening of the Changing Places facility once completed and to invite Cllr Nick Howells and Justine Baldwin as guests of honour. 08042026 - Operations & Development Committee Draft Minutes [Appendix D]
7.3	Finance & Governance Committee - April 2026 To confirm the recommendations from the meeting of the Finance & Governance Committee on the 15/04/2026. Item 8.1 - BACS/CHAPS RECOMMENDED To approve the continuation of BACS/CHAPS for the 2026/27 financial year. Item 8.5 - Insurance RECOMMENDED To retrospectively approve the insurance quotes for the next three years as set out in the agenda. Item 8.6 - HR & HS Support RECOMMENDED To approve the renewal contract with WorkNest for Health and Safety, Fire Safety support and optional Health & Safety prosecution insurance for 5 years at £5546.48 per annum Item 8.6 - HR & HS Support RECOMMENDED To approve the contract with WorkNest for Employment / HR support for 5 years. Item 8.4 - Salaries RECOMMENDED To approve the payment of salaries in accordance with the approved Staffing Structure prior to monthly approval for the 2026/27 financial year. Item 8.7 - Community Angels RECOMMENDED To ask officers to speak to County Cllr Graham Breeze about the Community Angel monies held by the Council and speak to the NMVB about their potential similar scheme; and To split the funds between their scheme (if progressing) and Welshpool Community Haven as organisations with similar objectives. 15042026 - Finance & Governance Committee Draft Minutes [Appendix E]
8	FINANCE
8.1	Council Accounts (February - Period 12) To consider the Income and Expenditure Reports and Cash and Bank Totals for March 2026 and note the bank balances as of 31st March 2026: - General Fund - £13,474.39 - 30 Day Account - £75,198.89 - Petty Cash - £35.03 - Hub Community Account - £3,667.41 Cash and Bank Totals Month 12.pdf [Appendix F] Council Inc & Exp Month 12.pdf [Appendix G]
8.2	Payment of Invoices - April To consider payment of invoices for April 2026, including any additional payments tabled on the night. Payments for Approval - Month April [Appendix H]
8.3	End of Year 2025/26 To note the end of year documents for the year ending 2025/2026. Balance Sheet as at 08_04_2026.pdf [Appendix I] Income and Expenditure Account for Year Ended 31st March 2026.pdf [Appendix J]
9	OTHER MATTERS
9.1	Bull Dingle To receive an update on the Bull Dingle.
10	OUTSIDE BODIES
10.1	One Voice Wales - National Conference To receive information regarding the One Voice Wales National Conference on the 1st July 2026 and to elect, if desired, representatives from the Council to attend at £99 per delegate. Agenda Draft Conference Awards 1 July 26.pdf [Appendix K]
10.2	Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available.
11	MOTIONS FOR DEBATE
11.1	Litter Champions To consider the proposal from Cllr William Rowell regarding the establishment of litter champions for Welshpool.
11.2	Town/Community Status To consider the proposal from Cllr Sally Fitzgerald regarding the status of the community as a town and to propose passing a resolution under Section 245B(6) of the Local Government Act 1972 that the resolution passed by the Council for the Community of Welshpool on 27th February 1974 (Minute No 5) shall cease to have effect.
12	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 27th May 2026 at 6:30pm (Annual Meeting of the Council).
13	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
14	Finance & Governance Committee - April 2026 Confidential To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 15/04/2026. Item 11.1 - Temporary Cover RECOMMENDED To authorise the Town Clerk to pursue temporary agency cover for the cleaning position at best value which is to be reviewed in three months time to consider continuation or direct employment of the role.
15	Berriew St Toilets Confidential To consider an update from the Town Clerk in respect of Berriew Street Toilets.