Welshpool Town CouncilFinance & Governance Committee
Wednesday 15/07/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Approved Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/82005856853?pwd=yFpVzX8RQ8TQPCAx7PqlPwGM99qAhv.1.
Zoom Meeting ID: 820 0585 6853
Passcode: 381652
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Alison Davies | In attendance | Committee Member |
| Cllr Carol Robinson | In attendance | Committee Member |
| Cllr David France | In attendance | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Phil Pritchard | In attendance | Committee Member |
| Cllr Richard Church | In attendance | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive declarations of interest and, if appropriate, consider any relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4. MINUTES AND MATTERS ARISING
4.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 17/06/2026.
4.2. Matters Arising
To report for information purposes only matters arising from the Finance & Governance Committee on 17/06/2026.
5. BUSINESS PLANNING & FINANCIAL MATTERS
5.1. Council Accounts (April - Period 3)
To consider the Income and Expenditure Reports and Cash and Bank Totals for June 2026 and note the bank balances as of 30th June 2026:
- General Fund - £18,299.23
- 30 Day Account - £160,419.62
- Petty Cash - £35.03
- Hub Community Account - £3,913.95
5.2. Payment of Invoices - July
To consider payment of invoices for July, including any additional payments tabled on the night.
5.3. Scrutiny of Payments
To hear the feedback from June 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations.
5.4. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
5.5. Budget Virements
To consider the proposed budget virements and recommend to Full Council accordingly:
- General Reserve to 4100/100 (Cleaning & Materials/Town Hall) - £1,000 to top-up demand driven budget which has been used up.
- General Reserve to 4100/150 (Cleaning & Materials/Toilets) - £1,000 to top-up demand driven budget which has been used up.
- General Reserve to 4085/100 (Repairs & Maintenance/Town Hall) - £4,500 as requested by O&D for urgent electrical repair work.
5.6. Summer Recess
To consider delegating approval to the Town Clerk to pay urgent or contractual payments during the Council summer recess (with payments reported for retrospective approval in September).
6. OTHER MATTERS
6.1. Digital Engagement - Q1 2026
To note the digital engagement report for Q1 2026 (April 2026 to June 2026).
6.2. Newsletter
To consider the update from the Town Clerk on the newsletter and the attached quotation for options.
7. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm.
8. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
9. UTILITIES [CONFIDENTIAL]
To receive a verbal update from the Town Clerk on matters affecting utilities.
10. STAFFING [CONFIDENTIAL]
To consider the monthly staffing report for the previous month and any other staffing updates from the Town Clerk.
- Confidential Document [Appendix I]
| # | Item |
|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence. |
| 2 | Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. |
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. |
| 4 | MINUTES AND MATTERS ARISING |
| 4.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 17/06/2026. |
| 4.2 | Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 17/06/2026. |
| 5 | BUSINESS PLANNING & FINANCIAL MATTERS |
| 5.1 | Council Accounts (April - Period 3) To consider the Income and Expenditure Reports and Cash and Bank Totals for June 2026 and note the bank balances as of 30th June 2026: - General Fund - £18,299.23 - 30 Day Account - £160,419.62 - Petty Cash - £35.03 - Hub Community Account - £3,913.95 |
| 5.2 | Payment of Invoices - July To consider payment of invoices for July, including any additional payments tabled on the night. |
| 5.3 | Scrutiny of Payments To hear the feedback from June 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations. |
| 5.4 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. |
| 5.5 | Budget Virements To consider the proposed budget virements and recommend to Full Council accordingly: - General Reserve to 4100/100 (Cleaning & Materials/Town Hall) - £1,000 to top-up demand driven budget which has been used up. - General Reserve to 4100/150 (Cleaning & Materials/Toilets) - £1,000 to top-up demand driven budget which has been used up. - General Reserve to 4085/100 (Repairs & Maintenance/Town Hall) - £4,500 as requested by O&D for urgent electrical repair work. |
| 5.6 | Summer Recess To consider delegating approval to the Town Clerk to pay urgent or contractual payments during the Council summer recess (with payments reported for retrospective approval in September). |
| 6 | OTHER MATTERS |
| 6.1 | Digital Engagement - Q1 2026 To note the digital engagement report for Q1 2026 (April 2026 to June 2026). |
| 6.2 | Newsletter To consider the update from the Town Clerk on the newsletter and the attached quotation for options. |
| 7 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm. |
| 8 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. |
| 9 | Utilities Confidential To receive a verbal update from the Town Clerk on matters affecting utilities. |
| 10 | Staffing Confidential To consider the monthly staffing report for the previous month and any other staffing updates from the Town Clerk.
|