Full Council

Wednesday 25/02/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/86999261641?pwd=rpjaIlfzMPkYd99bVfpaZIKZ4hwFlC.1.

Zoom Meeting ID: 869 9926 1641
Passcode: 881741

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. GUEST - JOINT CIVIL AID CORPS

To welcome representatives from the Joint Civil Aid Corps to address Council on their role and remit.

5. GUEST - CLWYD ALYN

To welcome representatives from ClwydAlyn to give a brief presentation on the history of Oldford.

6. TOWN MAYOR'S REPORT - FEBRUARY 2026

To receive a verbal report from the Town Mayor, Cllr Phil Owen.

7. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting
Welshpool.

8. MINUTES AND MATTERS ARISING

9. COMMITTEES - RECOMMENDATIONS

To invite Committee Chairs to present recommendations from meetings for Council to confirm.

10. FINANCE

11. OTHER MATTERS

12. BYELAWS - CONSULTATION

To consider the recommendation from Operations & Development Committee to proceed and the report from the Town Clerk in respect of the byelaws consultation.

• Byelaws Consultation Report - FC [Appendix M]

13. OUTSIDE BODIES

14. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 25th March 2026 at 6:30pm.

15. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

16. OPERATIONS & DEVELOPMENT COMMITTEE - FEBRUARY 2026 [CONFIDENTIAL]

To confirm the confidential recommendations from the meeting of the Operations & Development Committee on the 11/02/2026.

Item 14 - Contract Management RECOMMENDED That officers prepare a list of issues identified and that the Town Clerk writes to the contractor setting out our position.

Item 13 - Station & Leases RECOMMENDED That the Town Council pursues adopting Welshpool Railway Station under the adopt a station scheme; and To authorise officers to explore potential lease terms for a rear railway station car park and report back to Full Council with a draft lease if deemed appropriate.

17. ALTERNATIVE PREMISES [CONFIDENTIAL]

To consider the report from the Town Clerk regarding alternative premises for Operations Team.

• Confidential Document [Appendix O]

18. FINANCE & GOVERNANCE COMMITTEE - FEBRUARY 2026 [CONFIDENTIAL]

To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 18/02/2026.

Item 11 - Debtors RECOMMENDED To approve the confidential recommendation 1 that access is restricted until payment is received in full or a repayment plan agreed.

Item 11 - Debtors RECOMMENDED To amend the Debt Management Policy to alter Stage 1 to read 7 days instead of 30 days and Stage 2 to read 21 days instead of 60 days.

Item 11 - Debtors RECOMMENDED To recommend to Full Council to approve the write-off of historic debts as outlined in Section 4 and the list at the end of the report.

19. GRANT SCHEME [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of a grant scheme as discussed at the last meeting.

• Confidential Document [Appendix P]

20. CELEBRATION OF LOCAL TALENT [CONFIDENTIAL]

To discuss and resolve if desired proposals for how to celebrate local talent.

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	Guest - Joint Civil Aid Corps To welcome representatives from the Joint Civil Aid Corps to address Council on their role and remit.
5	Guest - Clwyd Alyn To welcome representatives from ClwydAlyn to give a brief presentation on the history of Oldford.
6	Town Mayor's Report - February 2026 To receive a verbal report from the Town Mayor, Cllr Phil Owen.
7	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
8	MINUTES AND MATTERS ARISING
8.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 28/01/2026. 28012026 - Full Council Draft Minutes for Approval [Appendix B]
8.2	Matters Arising To report for information purposes only matters arising from the Full Council on 28/01/2026.
9	COMMITTEES - RECOMMENDATIONS To invite Committee Chairs to present recommendations from meetings for Council to confirm.
9.1	Events & Planning Committee - February 2026 To confirm the recommendations from the meeting of the Events & Planning Committee on the 04/02/2026. Item 7.1 - Welshpool Fair Trade RECOMMENDED That Council support the Welshpool Fair Trade initiative and allocate a market stall accordingly. 04022026 - Events & Planning Committee Draft Minutes [Appendix C]
9.2	Operations & Development Committee - February 2026 To confirm the non-confidential recommendations from the meeting of the Operations & Development Committee on the 11/02/2026. Item 5.2 - Tourist Information Centre Naming RECOMMENDED To rename the Tourist Information Centre to the Welshpool Information Centre. Item 5.4 - Maes y Dre: Permissions for Works RECOMMENDED To grant permission to approve with the plans and to authorise the Town Clerk to work with the club to draft a lease and to bring this back to Council for approval. Item 5.5 - Flower Bed Transfers RECOMMENDED To approve the request to Powys County Council to transfer ownership of the two flower beds outside the NFU building on Mill Lane / Church Street; The principle of licensing town centre beds and planters to voluntary groups for maintenance is adopted; and That the Town Clerk is authorised to draft a standard flower bed maintenance licence agreement for use with interested groups and seek expressions of interest. Item 5.6 - Town Hall WiFi - Quote RECOMMENDED To approve the quote for £864 for enhanced WiFi provision in the Town Hall. 11022026 - Operations & Development Committee Draft Minutes [Appendix D]
9.3	Finance & Governance Committee - February To confirm the non-confidential recommendations from the meeting of the Finance & Governance Committee on the 18/02/2026. Item 5.4 - Virements RECOMMENDED To recommend the virements to Full Council. Item 6.1 - Procurement Policy RECOMMENDED To approve and adopt the amended Procurement Policy. Item 6.2 - Volunteer Policy RECOMMENDED To approve and adopt the amended Volunteer Policy. Item 8.1 - Review of Standing Orders & Committee Structure RECOMMENDED That a working group of Cllrs Alison Davies, Morag Bailey and the Mayor be established to work with the officers on a review of Standing Orders and the committee structure. Item 8.2 - Appointment of Internal Auditor RECOMMENDED To approve the appointment of TIAA Ltd as the internal auditor for 2025/26. 18022026 - Finance & Governance Committee Draft Minutes [Appendix E]
10	FINANCE
10.1	Council Accounts (January - Period 10) To consider the Income and Expenditure Reports and Cash and Bank Totals for January 2026 and note the bank balances as of 31st January 2026: - General Fund - £23,729.13 - 30 Day Account - £200,000 - Petty Cash - £67.43 - Hub Community Account - £3,129.78 Cash and Bank Totals Month 10.pdf [Appendix F] Council Inc & Exp Month 10.pdf [Appendix G]
10.2	Payment of Invoices - February To consider payment of invoices for February 2026, including any additional payments tabled on the night. Payments for Approval - Month February [Appendix H]
10.3	Interim Strategic Plan Action Plan To consider the approved Council Interim Strategic Plan action plan. FC - ISP Action Plan - February [Appendix I]
11	OTHER MATTERS
11.1	Tour de France 2027 To consider the draft Terms of Reference for a special advisory committee and to appoint members. Tour de France Committee TOR.pdf [Appendix J]
11.2	Bull Dingle To receive an update on the Bull Dingle.
11.3	Biodiversity Action Plan 2026-2028 To consider establishing a working group to prepare the Biodiversity Action Plan for 2026-2028 for adoption by Full Council in May.
11.4	Civic & Ceremonial Working Group To consider the report from the Town Clerk and the Civic & Ceremonial Working Group. Civic Ceremonial Working Group Recommendations [Appendix K] Civic Ceremonial Working Group - minutes 17.02.2026_redacted.pdf [Appendix L]
11.5	Electoral Matters To note that an election has been called for the vacancy in the Castle Ward and to consider if poll cards should be issued at a cost of approximately £1,584.90.
12	Byelaws - Consultation To consider the recommendation from Operations & Development Committee to proceed and the report from the Town Clerk in respect of the byelaws consultation. Byelaws Consultation Report - FC [Appendix M]
13	OUTSIDE BODIES
13.1	OVW AGM To receive an update from the recently held One Voice Wales AGM on the 21st January.
13.2	OVW Annual Awards To consider the correspondence from One Voice Wales regarding the Annual Awards for 2026. OVW Awards 2026.pdf [Appendix N]
13.3	Sustainable Powys To receive information regarding a Sustainable Powys meeting at Welshpool Integrated Family Centre on 3rd March at 7pm and to elect, if desired, up to two representatives from the Council to attend.
13.4	Cross Border Healthcare To elect a representative from the Council to attend the cross border healthcare meeting being held by Llandrindod Wells Town Council on 16th March 2026 at 6:30pm via Zoom.
14	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 25th March 2026 at 6:30pm.
15	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
16	Operations & Development Committee - February 2026 Confidential To confirm the confidential recommendations from the meeting of the Operations & Development Committee on the 11/02/2026. Item 14 - Contract Management RECOMMENDED That officers prepare a list of issues identified and that the Town Clerk writes to the contractor setting out our position. Item 13 - Station & Leases RECOMMENDED That the Town Council pursues adopting Welshpool Railway Station under the adopt a station scheme; and To authorise officers to explore potential lease terms for a rear railway station car park and report back to Full Council with a draft lease if deemed appropriate.
17	Alternative Premises Confidential To consider the report from the Town Clerk regarding alternative premises for Operations Team. Confidential Document [Appendix O]
18	Finance & Governance Committee - February 2026 Confidential To confirm the confidential recommendations from the meeting of the Finance & Governance Committee on the 18/02/2026. Item 11 - Debtors RECOMMENDED To approve the confidential recommendation 1 that access is restricted until payment is received in full or a repayment plan agreed. Item 11 - Debtors RECOMMENDED To amend the Debt Management Policy to alter Stage 1 to read 7 days instead of 30 days and Stage 2 to read 21 days instead of 60 days. Item 11 - Debtors RECOMMENDED To recommend to Full Council to approve the write-off of historic debts as outlined in Section 4 and the list at the end of the report.
19	Grant Scheme Confidential To consider the report from the Town Clerk in respect of a grant scheme as discussed at the last meeting. Confidential Document [Appendix P]
20	Celebration of Local Talent Confidential To discuss and resolve if desired proposals for how to celebrate local talent.