Finance & Governance Committee

Wednesday 15/10/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

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1. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

5. FINANCIAL MATTERS

6. OTHER MATTERS

7. DATE OF NEXT MEETING

To note that the next meeting of Finance & Governance Committee will be held on 19th November 2025 at
6:30pm.

8. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

9. SALES LEDGER - DEBTORS [CONFIDENTIAL]

To receive an update on the Sales Ledger.

10. REVIEW OF CLEANING CONTRACT [CONFIDENTIAL]

To consider on the recommendations from Operations & Development Committee in respect of cleaning contract
and provide comments to Full Council.

11. INDEPENDENT STAFFING REVIEW [CONFIDENTIAL]

To consider the report from the Town Clerk along with the report from the LCC on the Staffing Review.

12. SALARY SACRIFICE SCHEME [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of proposed salary sacrifice scheme.

13. TOWN CLERK'S PROBATION PERIOD [CONFIDENTIAL]

To note the Town Clerk's probation appraisal for information before consideration by Full Council.

#	Item
1	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 17/09/2025. 17092025 - Finance & Governance Committee Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 17/09/2025.
5	FINANCIAL MATTERS
5.1	Council Accounts (September - Period 6) To consider the Income and Expenditure Reports and Cash and Bank Totals for September 2025 and note the bank balances as of 30th September 2025: - General Fund - £17,339.16 - 30 Day Account - £170,056.23 - Petty Cash - £196.98 - Hub Community Account - £2,235.35
5.2	Payment of Invoices - October To consider payment of invoices for October 2025, including any additional payments tabled on the night.
5.3	Scrutiny of Payments To hear the feedback from September 2025 (Cllr Owen) and to elect one councillor for each month for the scrutiny of payments exercise as set out in Financial Regulations.
5.4	ISP Action Plan To consider the approved committee ISP action plan.
5.5	Budget 2026/2027 - Draft 1 To consider the Draft 1 budget for areas of responsibility, the Interim Strategic Plan (ISP) action plan and identify any changes/additions as appropriate.
5.6	Fees and Charges Review To receive the findings of the Fees and Charges working group and to recommend to Full Council accordingly.
6	OTHER MATTERS
6.1	Digital Engagement - Q2 2025 To note the digital engagement report for Q2 2025 (July 2025 to September 2025).
7	Date of Next Meeting To note that the next meeting of Finance & Governance Committee will be held on 19th November 2025 at 6:30pm.
8	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
9	SALES LEDGER - DEBTORS Confidential To receive an update on the Sales Ledger.
10	REVIEW OF CLEANING CONTRACT Confidential To consider on the recommendations from Operations & Development Committee in respect of cleaning contract and provide comments to Full Council.
11	INDEPENDENT STAFFING REVIEW Confidential To consider the report from the Town Clerk along with the report from the LCC on the Staffing Review.
12	SALARY SACRIFICE SCHEME Confidential To consider the report from the Town Clerk in respect of proposed salary sacrifice scheme.
13	TOWN CLERK'S PROBATION PERIOD Confidential To note the Town Clerk's probation appraisal for information before consideration by Full Council.