Finance & Governance Committee

Wednesday 16/07/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.

• Agenda & Summons (PDF)
• Public Reports Pack (PDF)
• Draft Minutes (PDF)

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/87035446130?pwd=IqPwZC7slIj5WZl27vaJuej1BOUbZU.1, or dialing +44 208 080 6591 .

Zoom Meeting ID: 870 3544 6130
Passcode: 136926

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1. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

5. FINANCIAL MATTERS

6. STRATEGY AND POLICY

7. OTHER MATTERS

8. DATE OF NEXT MEETING

To note that the next meeting of Finance & Governance Committee will be held on 17th September 2025 at 6:30pm.

9. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

10. SALES LEDGER - DEBTORS [CONFIDENTIAL]

To receive an update on the Sales Ledger.

• Confidential Document [Appendix Q]

11. STAFFING REVIEW - EXTERNAL [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of the external staffing review.

• Confidential Document [Appendix R]

12. STAFFING - RECRUITMENT OF ADMINISTRATOR (TEMPORARY) [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of recruitment of the temporary administrator position and to appoint a shortlisting and interview panel and give delegated powers to the Town Clerk to appoint to the position following agreement from the panel.

• Confidential Document [Appendix S]

#	Item
1	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 18/06/2025. 18062025 - Finance & Governance Committee Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 18/06/2025.
5	FINANCIAL MATTERS
5.1	Council Accounts (June 2025 - Period 3) To consider the Bank Reconciliation, Income and Expenditure Reports and Cash and Bank Totals for June 2025. 3 June cash and bank totals.pdf [Appendix C] 3 June main bank rec.pdf [Appendix D] 3 June main bank receipts payments.pdf [Appendix E] 3 June petty bank rec.pdf [Appendix F] 3 June savings bank rec.pdf [Appendix G] Council Inc & Exp Month 3 2025.PDF [Appendix H]
5.2	Payment of Invoices - July To consider payment of invoices for July 2025, including any additional payments tabled on the night. HMRC P30 - July 25.pdf [Appendix I] Payments for Approval - July 25.pdf [Appendix J]
5.3	Scrutiny of Payments To elect one councillor for each month for the scrutiny of payments exercise as set out in Financial Regulations for August, September and October 2025. Scrutiny of Payments Note.pdf [Appendix K]
5.4	Summer Recess To consider delegating approval to the Town Clerk to pay urgent or contractual payments e.g. staff salaries during the Council summer recess (with payments reported for retrospective approval in September).
6	STRATEGY AND POLICY
6.1	Interim Stratgic Plan (2025-2028) To receive an update from the Town Clerk in respect of the Interim Strategic Plan to cover 2025-2028.
6.2	Gifts and Hospitality Policy To consider the draft Gifts and Hospitality Policy and to recommend adoption. Draft Gifts and Hospitality Policy.pdf [Appendix L]
6.3	Vehicle Tracking Policy To consider the draft Vehicle Tracking Policy and to recommend adoption. Draft Vehicle Tracking Policy.pdf [Appendix M]
6.4	Policy Updates To give delegated approval to officers to update approved policies to replace references to previous committees with the new approved structure.
7	OTHER MATTERS
7.1	Digital Engagement - Q1 2025 To note the digital engagement report for Q1 2025 (April 2025 to June 2025). Digital Engagement Report - Q1 2025 [Appendix N]
7.2	Council Branding & Style Guide To consider and recommend for approval to Full Council the adoption of the Council Branding and Style Guide. WTC Branding & Style Guide v2 & Note.pdf [Appendix O]
7.3	Newsletters & Physical Communications To consider the report from the Town Clerk in respect of newsletters and physical communications with residents & visitors. Newsletters & Physical Communications - July 2025 [Appendix P]
8	Date of Next Meeting To note that the next meeting of Finance & Governance Committee will be held on 17th September 2025 at 6:30pm.
9	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
10	Sales Ledger - Debtors Confidential To receive an update on the Sales Ledger. Confidential Document [Appendix Q]
11	Staffing Review - External Confidential To consider the report from the Town Clerk in respect of the external staffing review. Confidential Document [Appendix R]
12	Staffing - Recruitment of Administrator (Temporary) Confidential To consider the report from the Town Clerk in respect of recruitment of the temporary administrator position and to appoint a shortlisting and interview panel and give delegated powers to the Town Clerk to appoint to the position following agreement from the panel. Confidential Document [Appendix S]