Finance & Governance Committee

Wednesday 17/09/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.

• Agenda & Summons (PDF)
• Public Reports Pack (PDF)

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/89469909177?pwd=B9V4YKawPLkORPRysNqy63hyuKIF0D.1, or dialing +44 203 6990 9177.

Zoom Meeting ID: 894 6990 9177
Passcode: 022356

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1. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

5. FINANCIAL MATTERS

6. STRATEGY AND POLICY

7. OTHER MATTERS

8. DATE OF NEXT MEETING

To note that the next meeting of Finance & Governance Committee will be held on 15th October 2025 at 6:30pm.

9. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

10. MARKET CAFE [CONFIDENTIAL]

To consider the legal documents in respect of the Market Cafe.

• Confidential Document [Appendix M]

11. SALES LEDGER - DEBTORS [CONFIDENTIAL]

To receive an update on the Sales Ledger.

• Confidential Document [Appendix N]

12. STAFFING UPDATE [CONFIDENTIAL]

To receive, and if desired, resolve regarding update from the Town Clerk in respect of staffing and employment matters.

#	Item
1	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 16/07/2025. 16072025 - Finance & Governance Committee Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 16/07/2025.
5	FINANCIAL MATTERS
5.1	Council Accounts (July & August - Period 4 & 5) To consider the Income and Expenditure Reports and Cash and Bank Totals for August 2025 (incorporating July 2025) and note the bank balances as of 31st August 2025: - General Fund - £95,209.27 - 30 Day Account - £200,000 - Petty Cash - £151.86 - Hub Community Account - £-4.25 5 August Cash and Bank Totals.pdf [Appendix C] Council Inc & Exp Month 5.pdf [Appendix D]
5.2	Payment of Invoices - September To consider payment of invoices for September 2025, including any additional payments tabled on the night. Payments for Approval - Month September [Appendix E]
5.3	Scrutiny of Payments To hear the feedback from August 2025 (Cllr Rowell) and to elect one councillor for each month for the scrutiny of payments exercise as set out in Financial Regulations for September, October and November 2025. Scrutiny of Payments Note.pdf [Appendix F]
5.4	Virements To consider the virements as proposed by the Town Clerk. Virement Request - Newsletter Sept.pdf [Appendix G] Virement Request - Prof Fees Sept.pdf [Appendix H]
5.5	Funding Sources To consider the source of funding for works to Town Hall and Motte and Bailey as follows: - Town Hall - £23,199.60 - Motte and Bailey - £16,591.20
6	STRATEGY AND POLICY
6.1	Interim Strategic Plan - Feedback & Actions To consider the report from the Town Clerk in respect of the Interim Strategic Plan consultation and discuss proposed themes, strategic aims and actions. ISP 2025-2028 - Draft Plan v2.pdf [Appendix I] ISP 2025-2028 - Engagement Report.pdf [Appendix J]
6.2	Debt Management Policy To consider the draft Debt Management Policy and to recommend adoption. Draft Debt Management Policy v2.pdf [Appendix K]
7	OTHER MATTERS
7.1	Newsletter To consider an update from the Town Clerk in respect of newsletters.
7.2	Budget Setting Timetable 2026-2027 To note the budget setting timetable for 2026-2027. Budget Setting Timetable 2026-27 [Appendix L]
8	Date of Next Meeting To note that the next meeting of Finance & Governance Committee will be held on 15th October 2025 at 6:30pm.
9	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
10	Market Cafe Confidential To consider the legal documents in respect of the Market Cafe. Confidential Document [Appendix M]
11	Sales Ledger - Debtors Confidential To receive an update on the Sales Ledger. Confidential Document [Appendix N]
12	Staffing Update Confidential To receive, and if desired, resolve regarding update from the Town Clerk in respect of staffing and employment matters.