Finance & Governance Committee

Wednesday 18/06/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.

• Agenda & Summons (PDF)
• Public Reports Pack (PDF)
• Draft Minutes (PDF)

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/83949431147?pwd=CXJB3fol1EsRjVSH2rfhOVaGRuTePW.1, or dialing +44 330 088 5830 .

Zoom Meeting ID: 839 4943 1147
Passcode: 317878

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1. ELECTION OF CHAIR

To receive nominations and to elect the Chair of the Finance and Governance Committee for the 2025-2026 municipal year.

2. ELECTION OF VICE CHAIR

To receive nominations and to elect the Vice Chair of the Finance and Governance Committee for the 2025-2026 municipal year.

3. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

4. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

5. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

6. MINUTES AND MATTERS ARISING

7. FINANCIAL MATTERS

8. INTERNAL AUDIT

9. STRATEGY

10. DATE OF NEXT MEETING

To note that the next meeting of Finance & Governance Committee will be held on 16th July 2025 at 6:30pm.

11. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

12. SALES LEDGER - DEBTORS [CONFIDENTIAL]

To receive an update on the Sales Ledger.

13. STAFFING

#	Item
1	Election of Chair To receive nominations and to elect the Chair of the Finance and Governance Committee for the 2025-2026 municipal year.
2	Election of Vice Chair To receive nominations and to elect the Vice Chair of the Finance and Governance Committee for the 2025-2026 municipal year.
3	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
4	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
5	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
6	MINUTES AND MATTERS ARISING
6.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance Committee on 21/05/2025. 21052025 - Finance Committee Draft Minutes for Approval [Appendix B]
6.2	Matters Arising To report for information purposes only matters arising from the Finance Committee on 21/05/2025.
6.3	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Staffing Committee on 07/05/2025. 07052025 - Staffing Committee Draft Minutes for Approval [Appendix C]
6.4	Matters Arising To report for information purposes only matters arising from the Staffing Committee on 07/05/2025.
7	FINANCIAL MATTERS
7.1	Council Accounts (May 2025 - Period 2) To consider the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for May 2025. Bnk rec cashbooks income expenditure report [Appendix D]
7.2	Payment of Invoices - June To consider payment of invoices for June 2025, including any additional payments tabled on the night. Payment of invoices June 2025 [Appendix E]
8	INTERNAL AUDIT
8.1	Accounting Statements & Internal Audit - 2024/25 To consider the internal audit report for 2024/25 and to recommend to Council for approval the Accounting Statement and Annual Governance Statement for 2024/25. Accounting statement and internal audit 2024 2025 [Appendix F]
9	STRATEGY
9.1	Interim Strategic Plan (2025-2028) To consider the report from the Town Clerk in respect of the Interim Strategic Plan to cover 2025-2028. Interim Strategic Plan 25-28 - June 2025 [Appendix G]
9.2	Town Clerk Performance Management Framework To receive and resolve, if desired, the Town Clerk Performance Management Framework. Town Clerk Performance Management Framework [Appendix H]
10	Date of Next Meeting To note that the next meeting of Finance & Governance Committee will be held on 16th July 2025 at 6:30pm.
11	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
12	Sales Ledger - Debtors Confidential To receive an update on the Sales Ledger.
13	STAFFING
13.1	Appraisals Confidential To consider the report from the Town Clerk in respect of recent staff appraisals. Confidential Document [Appendix I]
13.2	Other Staffing Confidential To receive, and if desired, resolve regarding update from the Town Clerk in respect of staffing and employment matters.