Full Council

Wednesday 24/06/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/89847253135?pwd=a3iarH8F6as5w7uHttiI0TclyOKZkO.1.

Zoom Meeting ID: 898 4725 3135
Passcode: 982222

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. TOWN MAYOR'S REPORT - JUNE 2026

To receive a verbal report from the Town Mayor, Cllr Revd William Rowell.

5. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting
Welshpool.

6. MINUTES AND MATTERS ARISING

7. COMMITTEES - MINUTES & RECOMMENDATIONS

To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.

8. FINANCE

9. ANNUAL RETURN AND ANNUAL REPORT 2025/26

10. OTHER MATTERS

11. OUTSIDE BODIES

12. MOTIONS FOR DEBATE

13. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 22nd July 2026 at 6:30pm.

14. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

15. OPERATIONS & DEVELOPMENT - CONFIDENTIAL - JUNE 2026 [CONFIDENTIAL]

To consider the recommendations from the meeting of the Operations & Development Committee on the 10/06/2026.

Item 14 - Land Adj to Pure Beauty RECOMMENDED Subject to the tree liability issues being resolved, to approve a Plant and Maintain licence with Powys County Council for the land at the corner of Union Street adjacent to Pure Beauty; and To authorise the Town Clerk to progress the necessary paperwork.

16. FINANCE & GOVERNANCE COMMITTEE - CONFIDENTIAL - JUNE 2026 [CONFIDENTIAL]

To consider the recommendations from the meeting of the Finance & Governance Committee on the 17/06/2026.

Item 12 - Debtors RECOMMENDED To note the current debtor position; and To approve the action as outlined in Section 4 of the Report in relation to Stage 3 debts.

17. TOWN CENTRE IMPROVEMENT PROJECT [CONFIDENTIAL]

To consider the recommendation from the Town Centre Improvement Project Board to accept the quotation from Company A for landscape architect services for the project.

• Confidential Document [Appendix Q]
• Confidential Document [Appendix R]
• Confidential Document [Appendix S]

18. BERRIEW ST TOILETS [CONFIDENTIAL]

To consider an update from the Town Clerk in respect of Berriew St Toilets.

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	Town Mayor's Report - June 2026 To receive a verbal report from the Town Mayor, Cllr Revd William Rowell.
5	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
6	MINUTES AND MATTERS ARISING
6.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Annual Meeting on 27/05/2026. 27052026 - AM Draft Minutes for Approval [Appendix B]
6.2	Matters Arising To report for information purposes only matters arising from the Annual Meeting on 27/05/2026.
7	COMMITTEES - MINUTES & RECOMMENDATIONS To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.
7.1	Events & Planning - June 2026 To consider the recommendations from the meeting of the Events & Planning Committee on the 03/06/2026. Item 9.10 - Open Doors 2026 RECOMMENDED To support Welshpool Town Council's participation in Open Doors 2026; To approve the opening of Welshpool Information Centre on Sunday 13th September 2026; and To approve free parking at Church Street Car Park for Sunday 13th September 2026 at cost of approx £250 to be met from the Community Events cost code. Item 10 - Place Plan RECOMMENDED To appoint members as determined by Full Council to the Place Plan Working Group. 03062026 - EP Draft Minutes [Appendix C]
7.2	Operations & Development - June 2026 To consider the recommendations from the meeting of the Operations & Development Committee on the 10/06/2026. Item 10.2 - Welshpool Town Centre Improvement RECOMMENDED To note the successful award of £83,000 under the Pride in Place Impact Fund for the Welshpool Town Centre Improvement Project; To authorise the Town Clerk to obtain further quotations for landscape architecture, design and project development services in accordance with the Council's procurement requirements; and To approve a period of public engagement and consultation on emerging proposals. Item 10.4 - Maes y Dre Alternative Premises RECOMMENDED To accept the quotation for planning consultancy on the Maes y Dre Alternative Premises project at a cost of £850 from Hughes Architects. Item 7.3 - End of Season Works RECOMMENDED To accept the quotation for end of season works from Argae Hall (Company A) at a cost of £6,530 excluding VAT. Item 7.4 - End of Season Works - Recommended Equipment RECOMMENDED To accept the quotation for purchase of a second hand Verti-Cut 1300 at a cost of £4400 from Charlies AG at a cost of £4,400 excluding VAT. Item 7.5 - Cutting Equipment RECOMMENDED To accept the quotation for the purchase of a Grillo Climber 10 AWD 27 at a cost of £10,900 from Charlies AG. Item 10.6 - Soft Play Trial RECOMMENDED To approve the soft play trial project within the vacant Market Business Unit and to allocate a budget of up to £3000 for the purchase of equipment, signage and setup costs; To delegate authority to the Town Clerk to implement the trial and undertake all necessary risk assessments and operational arrangements; To approve the proposal to operate entry fee of £1 per child with payments accepted via contactless payment facilities, QR code payments and cash collection, and with a proportionate and pragmatic approach taken to enforcement during the trial period; and To request a trial evaluation report be presented to the Committee upon completion of the trial. 10062026 - OD Draft Minutes [Appendix D]
7.3	Tour de France - June 2026 To consider the recommendations from the meeting of the Tour de France Special Committee on the 17/06/2026. Item 6 - Election of Representative RECOMMENDED To elect Cllr Phil Owen to represent Welshpool Town Council on the Powys County Council Tour de France workstream(s). Item 9 - Tour de France Planning RECOMMENDED To authorise the use of Council managed land for overnight camping and parking in relation to Tour de France subject to approval of a fee & charges schedule. Item 9 - Tour de France Planning RECOMMENDED To co-opt Tony Brooks as a member of the Tour de France Special Committee. Item 9 - Tour de France Planning RECOMMENDED To co-opt Shane Logan as a member of the Tour de France Special Committee. Item 9 - Tour de France Planning RECOMMENDED Subject to any vacancies on the Committee, to co-opt Graham Breeze as a member of the Tour de France Special Committee. 17062026 - TDF Draft Minutes [Appendix E]
7.4	Finance & Governance Committee - June 2026 To consider the recommendations from the meeting of the Finance & Governance Committee on the 17/06/2026. Item 7.5 - Budget Virements RECOMMENDED To approve the budget virements as set out in the paper. 17062026 - FG Draft Minutes [Appendix F]
8	FINANCE
8.1	Council Accounts (May - Period 2) To consider the Income and Expenditure Reports and Cash and Bank Totals for May 2026 and note the bank balances as of 31st May 2026: - General Fund - £20,220.91 - 30 Day Account - £230,312.95 - Petty Cash - £35.03 - Hub Community Account - £3,759.80 Cash and Bank Totals 26 Month 2 [Appendix G] Council Inc & Exp Month 26-2 [Appendix H] Council Inc & Exp Month 26-2 - Budget Overspends [Appendix I]
8.2	Payment of Invoices - June To consider payment of invoices for June, including any additional payments tabled on the night. Payments for Approval - Month June [Appendix J]
8.3	Scrutiny of Payments To hear the feedback from May 2026 (Cllr Bailey) for the scrutiny of payments exercise as set out in Financial Regulations.
9	ANNUAL RETURN AND ANNUAL REPORT 2025/26
9.1	Draft Annual Statement and Annual Governance Statement To consider the draft Annual Statement and Annual Governance Statement for 2025/26 as recommended by the Finance & Governance Committee and examined by Audit Committee. Draft Annual Return 2025-26.pdf [Appendix K]
9.2	Internal Audit Report To note the Internal Audit Report for 2025/26 as examined by the Finance & Governance Committee and Audit Committee. IA Report 2025-26.pdf [Appendix L]
9.3	Annual Report 2025/26 To approve publication of the statutory Annual Report for 2025/26 as recommended and amended by the Finance & Governance Committee (copies previously circulated).
10	OTHER MATTERS
10.1	Bull Dingle To receive an update on the Bull Dingle.
10.2	Town Hall Transformation Project To receive an update on the Town Hall Transformation Project from the Town Clerk.
11	OUTSIDE BODIES
11.1	Community Risk Register To consider the correspondence in relation to the Community Risk Register. CRR Email [Appendix M] CRR Engagement Exercise [Appendix N]
11.2	Royal Welsh Show To consider the invitation from the Chairman of Powys County Council in relation to an informal reception at the Royal Welsh Show. RWS Chair Invite [Appendix O]
11.3	Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available.
12	MOTIONS FOR DEBATE
12.1	Public Transport To consider the motion regarding public transport (Cllr Alison Davies). Public Transport Motion [Appendix P]
12.2	Water Supply Issues To consider water supply issues in Welshpool (Cllr Jackson Quarrell)
13	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 22nd July 2026 at 6:30pm.
14	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
15	Operations & Development - Confidential - June 2026 Confidential To consider the recommendations from the meeting of the Operations & Development Committee on the 10/06/2026. Item 14 - Land Adj to Pure Beauty RECOMMENDED Subject to the tree liability issues being resolved, to approve a Plant and Maintain licence with Powys County Council for the land at the corner of Union Street adjacent to Pure Beauty; and To authorise the Town Clerk to progress the necessary paperwork.
16	Finance & Governance Committee - Confidential - June 2026 Confidential To consider the recommendations from the meeting of the Finance & Governance Committee on the 17/06/2026. Item 12 - Debtors RECOMMENDED To note the current debtor position; and To approve the action as outlined in Section 4 of the Report in relation to Stage 3 debts.
17	Town Centre Improvement Project Confidential To consider the recommendation from the Town Centre Improvement Project Board to accept the quotation from Company A for landscape architect services for the project. Confidential Document [Appendix Q] Confidential Document [Appendix R] Confidential Document [Appendix S]
18	Berriew St Toilets Confidential To consider an update from the Town Clerk in respect of Berriew St Toilets.