Welshpool Town CouncilFull Council
Wednesday 22/07/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Draft Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/83028842845?pwd=oj0ZlpP6ps25fHgzM8naPA4kcbiUdb.1.
Zoom Meeting ID: 830 2884 2845
Passcode: 965192
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Alison Davies | In attendance | Committee Member |
| Cllr Dr Ben Gwalchmai | Apologies for absence | Committee Member |
| Cllr Carol Robinson | Apologies for absence | Committee Member |
| Cllr Chris Davies | In attendance | Committee Member |
| Cllr David France | Apologies for absence | Committee Member |
| Cllr Estelle Bleivas | Apologies for absence | Committee Member |
| Cllr Jackson Quarrell | In attendance | Committee Member |
| Cllr Kelly Meredith | In attendance | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Nick Howells | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Phil Pritchard | Absent | Committee Member |
| Cllr Richard Church | In attendance | Committee Member |
| Cllr Sally Fitzgerald | Absent | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive declarations of interest and, if appropriate, consider any relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4. TOWN MAYOR'S REPORT - JULY 2026
To receive a verbal report from the Town Mayor, Cllr Revd William Rowell.
5. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES
To welcome County Councillors and to receive a verbal update and exchange information on matters affecting
Welshpool.
6. MINUTES AND MATTERS ARISING
6.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Full Council on 24/06/2026.
6.2. Matters Arising
To report for information purposes only matters arising from the Full Council on 24/06/2026.
7. COMMITTEES - MINUTES & RECOMMENDATIONS
To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.
7.1. Events & Planning Committee - July 2026
To consider the recommendations from the meeting of the Events & Planning Committee on the 01/07/2026.
| Item 5.2 - Visit Welshpool - Voucher RECOMMENDED To approve the implementation of the Welshpool Voucher Scheme with a review after twelve months. |
7.2. Operations & Development Committee - July 2026
To consider the recommendations from the meeting of the Operations & Development Committee on the 08/07/2026.
| Item 7.3 - Changing Places RECOMMENDED To accept the quotation from Initial Hygiene for a five year contract for the collection and installation of sanitary bins at a cost of £961.23 excluding VAT per annum. |
| Item 5.3 - Storage at Maes y Dre RECOMMENDED To allow all sports clubs occupying Maes y Dre to have one container each subject to the conditions and consent of Council on each one. |
| Item 5.3 - Storage at Maes y Dre RECOMMENDED To allow the Welshpool Cricket Club to install a container as long as it blends into the environment and to delegate authority to the Operations Manager to agree location and look of the container. |
| Item 5.5 - Town Hall Electrical RECOMMENDED To accept the quotation for Town Hall electrical works from Alan Thomas Electrical (Company A) at a cost of £4500 excluding VAT; and To request a virement from General Reserve to 100/4085 to cover the cost. |
7.3. Health and Safety Committee - July 2026
To consider the recommendations from the meeting of the Health and Safety Committee on the 15/07/2026.
| Item 6 - Fire Risk Assessment RECOMMENDED To note the findings of the Worknest Fire Risk Assessment Audit To approve the Fire Risk Assessment Action Plan which is attached; and To authorise officers to implement recommendations that can be accommodated within existing budgets, or items requiring significant capital expenditure be brought back to Operations & Development Committee with costed options. |
7.4. Finance & Governance Committee - July 2026
To consider the recommendations from the meeting of the Finance & Governance Committee on the 15/07/2026.
| Item 5.5 - Budget Virements RECOMMENDED To approve the following budget virements: - General Reserve to 4100/100 (Cleaning & Materials/Town Hall) - £1,000 to top-up demand driven budget which has been used up. - General Reserve to 4100/150 (Cleaning & Materials/Toilets) - £1,000 to top-up demand driven budget which has been used up. - General Reserve to 4085/100 (Repairs & Maintenance/Town Hall) - £4,500 as requested by O&D for urgent electrical repair work. |
| Item 5.3 - Scrutiny of Payments RECOMMENDED To appoint the following members for scrutiny of payments: - Cllr Alison Davies for August in September |
| Item 5.6 - Summer Recess RECOMMENDED To authorise the Town Clerk to pay urgent and/or contractual payments during August. |
8. BUSINESS PLANNING & FINANCIAL MATTERS
8.1. Council Accounts (June - Period 3)
To consider the Income and Expenditure Reports and Cash and Bank Totals for June 2026 and note the bank balances as of 30th June 2026:
- General Fund - £18,299.23
- 30 Day Account - £160,419.62
- Petty Cash - £35.03
- Hub Community Account - £3,913.95
8.2. Payment of Invoices - July
To consider payment of invoices for July, including any additional payments tabled on the night.
8.3. Scrutiny of Payments
To hear the feedback from June 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations.
9. OTHER MATTERS
9.1. Bull Dingle
To receive an update on the Bull Dingle.
9.2. Byelaws
To consider the report from the Town Clerk in respect of byelaws.
10. OUTSIDE BODIES
10.1. DBCC Survey
To consider the correspondence and survey from the Democracy and Boundary Commission Cymru.
10.2. PTHB Better Together Programme
To consider the correspondence from Powys Teaching Health Board re: Better Together Programme.
10.3. Council Tax Premium Scheme
To consider the consultation from Powys County Council on Council Tax Premium Scheme for Long-term Empty Properties.
11. MOTIONS FOR DEBATE
11.1. Shopping Trolleys
To consider the motion regarding shopping trolleys (Cllr Kelly Meredith):
- Write to Morrisons encouraging them to review the effectiveness of their trolley retention processes; and
- Ask Powys County Council whether it has considered adopting the Section 99 / Schedule 4 powers [Environmental Protection Act 1990], which would give it a formal mechanism to recover the costs associated with abandoned trolleys in future.
12. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 23rd September 2026 at 6:30pm.
13. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
14. OPERATIONS & DEVELOPMENT - CONFIDENTIAL - JULY 2026 [CONFIDENTIAL]
To consider the recommendations from the meeting of the Operations & Development Committee on the 08/07/2026.
| Item 10 - Extension of Lease RECOMMENDED To extend the existing lease (L/2/6) by 10 years to expire on 22nd June 2045. |
15. BERRIEW ST TOILETS [CONFIDENTIAL]
To consider an update from the Town Clerk in respect of Berriew St Toilets.
16. R U SAYCE TRUST
16.2. Trust Property & Other Matters [CONFIDENTIAL]
To consider the report in respect of Trust Property and the way forward as agreed in January 2026.
- Confidential Document [Appendix Q]
| # | Item | ||||
|---|---|---|---|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence. | ||||
| 2 | Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. | ||||
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. | ||||
| 4 | Town Mayor's Report - July 2026 To receive a verbal report from the Town Mayor, Cllr Revd William Rowell. | ||||
| 5 | County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool. | ||||
| 6 | MINUTES AND MATTERS ARISING | ||||
| 6.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 24/06/2026. | ||||
| 6.2 | Matters Arising To report for information purposes only matters arising from the Full Council on 24/06/2026. | ||||
| 7 | COMMITTEES - MINUTES & RECOMMENDATIONS To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm. | ||||
| 7.1 | Events & Planning Committee - July 2026 To consider the recommendations from the meeting of the Events & Planning Committee on the 01/07/2026.
| ||||
| 7.2 | Operations & Development Committee - July 2026 To consider the recommendations from the meeting of the Operations & Development Committee on the 08/07/2026.
| ||||
| 7.3 | Health and Safety Committee - July 2026 To consider the recommendations from the meeting of the Health and Safety Committee on the 15/07/2026.
| ||||
| 7.4 | Finance & Governance Committee - July 2026 To consider the recommendations from the meeting of the Finance & Governance Committee on the 15/07/2026.
| ||||
| 8 | BUSINESS PLANNING & FINANCIAL MATTERS | ||||
| 8.1 | Council Accounts (June - Period 3) To consider the Income and Expenditure Reports and Cash and Bank Totals for June 2026 and note the bank balances as of 30th June 2026: - General Fund - £18,299.23 - 30 Day Account - £160,419.62 - Petty Cash - £35.03 - Hub Community Account - £3,913.95 | ||||
| 8.2 | Payment of Invoices - July To consider payment of invoices for July, including any additional payments tabled on the night. | ||||
| 8.3 | Scrutiny of Payments To hear the feedback from June 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations. | ||||
| 9 | OTHER MATTERS | ||||
| 9.1 | Bull Dingle To receive an update on the Bull Dingle. | ||||
| 9.2 | Byelaws To consider the report from the Town Clerk in respect of byelaws. | ||||
| 10 | OUTSIDE BODIES | ||||
| 10.1 | DBCC Survey To consider the correspondence and survey from the Democracy and Boundary Commission Cymru. | ||||
| 10.2 | PTHB Better Together Programme To consider the correspondence from Powys Teaching Health Board re: Better Together Programme. | ||||
| 10.3 | Council Tax Premium Scheme To consider the consultation from Powys County Council on Council Tax Premium Scheme for Long-term Empty Properties. | ||||
| 11 | MOTIONS FOR DEBATE | ||||
| 11.1 | Shopping Trolleys To consider the motion regarding shopping trolleys (Cllr Kelly Meredith): - Write to Morrisons encouraging them to review the effectiveness of their trolley retention processes; and - Ask Powys County Council whether it has considered adopting the Section 99 / Schedule 4 powers [Environmental Protection Act 1990], which would give it a formal mechanism to recover the costs associated with abandoned trolleys in future. | ||||
| 12 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 23rd September 2026 at 6:30pm. | ||||
| 13 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. | ||||
| 14 | Operations & Development - Confidential - July 2026 Confidential To consider the recommendations from the meeting of the Operations & Development Committee on the 08/07/2026.
| ||||
| 15 | Berriew St Toilets Confidential To consider an update from the Town Clerk in respect of Berriew St Toilets. | ||||
| 16 | R U SAYCE TRUST | ||||
| 16.2 | Trust Property & Other Matters Confidential To consider the report in respect of Trust Property and the way forward as agreed in January 2026.
|