Welshpool Town CouncilFull Council
Wednesday 28/10/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Join via Zoom
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/87822571448?pwd=jnDmyHXIhePrCoVM4GOgavIns9Gf3P.1.
Zoom Meeting ID: 878 2257 1448
Passcode: 615495
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| This meeting has not yet taken place. | ||
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive declarations of interest and, if appropriate, consider any relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4. GUEST: COREY EADSON
To welcome Corey Eadson to discuss the Council's support for foodbank provision this winter.
5. TOWN MAYOR'S REPORT - OCTOBER 26
To receive a written report from the Town Mayor, Cllr Revd William Rowell.
6. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES
To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
7. COMMITTEES - MINUTES & RECOMMENDATIONS
To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm.
7.1. Events & Planning Committee - October 2026
To consider the recommendations of the Events & Planning Committee on the 07/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
7.2. Operations & Development Committee - October 2026
To consider the recommendations of the Operations & Development Committee on the 14/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| Item 7.3 - Allotments RECOMMENDED To launch a review into allotment fees and charges as part of the 27/28 Budget Setting process. |
7.3. Finance & Governance Committee - October 2026
To consider the recommendations of the Finance & Governance Committee on the 21/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| Item 5.3 - Scrutiny of Payments RECOMMENDED To elect the following members to perform scrutiny of payments exercise: - Cllr Morag Bailey - October 26 in November - Cllr Alison Davies - November 26 in December - TBC - December 26 in January - Cllr Revd William Rowell - January 27 in February |
| Item 6.1 - Draft Maternity & Family Friendly Policy RECOMMENDED To adopt the draft Maternity & Family Friendly Policy, subject to the agreed amendment regarding contact during maternity leave and clarification of the annual leave provisions. |
| Item 6.2 - Draft AI Policy RECOMMENDED To adopt the draft AI Policy. |
8. BUSINESS PLANNING & FINANCIAL MATTERS
8.1. Council Accounts (September - Period 6)
To consider the Income and Expenditure Reports and Cash and Bank Totals for September 2026 and note the bank balances as of 30th September 2026:
- General Fund - £18,908.70
- 30 Day Account - £250,614.77
- Petty Cash - £35.03
- Hub Community Account - £4,281.62
8.2. Payment of Invoices - October
To consider payment of invoices for October, including any additional payments tabled on the night.
8.3. Scrutiny of Payments
To hear the feedback from September 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations.
8.4. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
9. OTHER MATTERS
9.1. Bull Dingle
To receive an update on the Bull Dingle.
9.2. Byelaws
To consider the report from the Town Clerk on the outcome of the statutory Notice of Intention period, including representations received, and to determine whether to formally make the proposed Open Spaces, Market and Public Toilet Byelaws.
9.3. Condition and Appearance of Properties
To consider the report from the Town Clerk in respect of the condition and appearance of properties within the Town Centre.
9.4. Public Rights of Way - Obstructions
To consider the report from the Town Clerk in respect of obstructions on the Public Rights of Way in Welshpool.
10. OUTSIDE BODIES
10.1. OVW Innovative Practice Conference
To receive information regarding the One Voice Wales Innovative Practice Conference on the 30th September 2026 (Cllr Alison Davies).
10.2. PTHB Better Together Programme
To consider the correspondence from Powys Teaching Health Board re: Better Together Programme and to note the minutes of the Community Meeting held on the 22/10/26.
10.3. Ysgol Gymraeg y Trallwng - Increase in Places
To consider Powys County Council's consultation on the proposal to increase the capacity of Ysgol Gymraeg y Trallwng from 150 to 210 places and to agree the Town Council's response.
10.4. Other Outside Bodies
To receive reports from the Council's representatives on other outside bodies, as available.
11. MOTIONS FOR DEBATE
11.1. White Ribbon Day
To consider the motion regarding White Ribbon Day (Cllr Morag Bailey).
11.2. Winter Gritting - Red Bank
To consider the removal of Red Bank from Powys County Council's precautionary winter gritting network following its review of the Winter Service, and concerns regarding the potential impact on road safety (Cllr Morag Bailey).
11.3. Governance - Planning Functions
To consider the motion as set out below to transfer the planning and enforcement functions to Full Council (Cllr William Rowell).
To transfer the Council's existing Planning and Enforcement functions, responsibilities and delegated powers from the Events & Planning Committee to Full Council and rename the Events & Planning Committee as the Events & Tourism Committee; and
To authorise the Town Clerk to make the necessary consequential amendments to the Council's Standing Orders, Committee Terms of Reference and other governing documents.
12. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 25th November 2026 at 6:30pm.
13. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
14. TOUR DE FRANCE SPECIAL COMMITTEE - SEPTEMBER 2026 - CONFIDENTIAL [CONFIDENTIAL]
To consider the recommendations of the Tour de France Special Committee on the 23/09/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| Item 9 - Tour de France Planning - Other RECOMMENDED To endorse the Town Clerk’s submission to the Croeso i Feicwyr Fund application for three Cycle Hubs, cycling infrastructure, hire bike scheme and cycling improvements as outlined in the successful Expression of Interest and to agree to match fund the required £11,237.60 across the 2026/27 and 2027/28 financial years. |
| Item 9 - Tour de France Planning - Other RECOMMENDED To agree that the Town Council be the lead organisation for the Choral Event taking place on 3rd July 2027. |
| Item 9 - Tour de France Planning - Other RECOMMENDED To agree the use of Town Council resources for the Repair Cafe event taking place on 3rd July 2027. |
| Item 9 - Tour de France Planning - Other RECOMMENDED To agree the logo/mascot design competition where the winning design will form part of the branding used in Welshpool for Tour de France. |
| Item 9 - Tour de France Planning - Other RECOMMENDED To agree to apply for a road closure for Broad Street and High Street on 3rd July 2027. |
| Item 8 - Tour de France - Fanzones RECOMMENDED To agree in principle with the decision to place the fan zone at the compromise location along with second/third screens and to also explore other venues which could act as other spectator areas. |
- Confidential Document [Appendix W]
15. OPERATIONS & DEVELOPMENT COMMITTEE - OCTOBER 2026 - CONFIDENTIAL [CONFIDENTIAL]
To consider the recommendations of the Operations & Development Committee on the 14/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| Item 11.1 - Welshpool Town Football Club RECOMMENDED To approve a renewed licence to Welshpool Town Football Club for use of the football pitch at Maes y Dre Recreation Ground for the same terms with a new definition of playing season negotiated with the Club. |
| Item 11.2 - Welshpool Town Bowling Club RECOMMENDED To agree that the option involving direct maintenance of the bowling greens by the Council's Operations Team is not pursued at this stage because the necessary staff capacity and specialist equipment are not available. |
| Item 11.2 - Welshpool Town Bowling Club RECOMMENDED To agree that the Council will not enter into any maintenance agreement and that rent should be set at 50% of the Welshpool Town Football Club fees per year. |
| Item 11.3 - Ponthowell Gardens RECOMMENDED To defer consideration of the offer until other matters have been progressed with Powys County Council. |
| # | Item | ||||||
|---|---|---|---|---|---|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence. | ||||||
| 2 | Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. | ||||||
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. | ||||||
| 4 | Guest: Corey Eadson To welcome Corey Eadson to discuss the Council's support for foodbank provision this winter. | ||||||
| 5 | Town Mayor's Report - October 26 To receive a written report from the Town Mayor, Cllr Revd William Rowell. | ||||||
| 6 | County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool. | ||||||
| 7 | COMMITTEES - MINUTES & RECOMMENDATIONS To invite Committee Chairs to present recommendations (if any) from meetings for Council to confirm. | ||||||
| 7.1 | Events & Planning Committee - October 2026 To consider the recommendations of the Events & Planning Committee on the 07/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below. | ||||||
| 7.2 | Operations & Development Committee - October 2026 To consider the recommendations of the Operations & Development Committee on the 14/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| ||||||
| 7.3 | Finance & Governance Committee - October 2026 To consider the recommendations of the Finance & Governance Committee on the 21/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| ||||||
| 8 | BUSINESS PLANNING & FINANCIAL MATTERS | ||||||
| 8.1 | Council Accounts (September - Period 6) To consider the Income and Expenditure Reports and Cash and Bank Totals for September 2026 and note the bank balances as of 30th September 2026: - General Fund - £18,908.70 - 30 Day Account - £250,614.77 - Petty Cash - £35.03 - Hub Community Account - £4,281.62 | ||||||
| 8.2 | Payment of Invoices - October To consider payment of invoices for October, including any additional payments tabled on the night. | ||||||
| 8.3 | Scrutiny of Payments To hear the feedback from September 2026 (Cllr Phil Owen) for the scrutiny of payments exercise as set out in Financial Regulations. | ||||||
| 8.4 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. | ||||||
| 9 | OTHER MATTERS | ||||||
| 9.1 | Bull Dingle To receive an update on the Bull Dingle. | ||||||
| 9.2 | Byelaws To consider the report from the Town Clerk on the outcome of the statutory Notice of Intention period, including representations received, and to determine whether to formally make the proposed Open Spaces, Market and Public Toilet Byelaws. | ||||||
| 9.3 | Condition and Appearance of Properties To consider the report from the Town Clerk in respect of the condition and appearance of properties within the Town Centre. | ||||||
| 9.4 | Public Rights of Way - Obstructions To consider the report from the Town Clerk in respect of obstructions on the Public Rights of Way in Welshpool. | ||||||
| 10 | OUTSIDE BODIES | ||||||
| 10.1 | OVW Innovative Practice Conference To receive information regarding the One Voice Wales Innovative Practice Conference on the 30th September 2026 (Cllr Alison Davies). | ||||||
| 10.2 | PTHB Better Together Programme To consider the correspondence from Powys Teaching Health Board re: Better Together Programme and to note the minutes of the Community Meeting held on the 22/10/26. | ||||||
| 10.3 | Ysgol Gymraeg y Trallwng - Increase in Places To consider Powys County Council's consultation on the proposal to increase the capacity of Ysgol Gymraeg y Trallwng from 150 to 210 places and to agree the Town Council's response. | ||||||
| 10.4 | Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available. | ||||||
| 11 | MOTIONS FOR DEBATE | ||||||
| 11.1 | White Ribbon Day To consider the motion regarding White Ribbon Day (Cllr Morag Bailey). | ||||||
| 11.2 | Winter Gritting - Red Bank To consider the removal of Red Bank from Powys County Council's precautionary winter gritting network following its review of the Winter Service, and concerns regarding the potential impact on road safety (Cllr Morag Bailey). | ||||||
| 11.3 | Governance - Planning Functions To consider the motion as set out below to transfer the planning and enforcement functions to Full Council (Cllr William Rowell). To transfer the Council's existing Planning and Enforcement functions, responsibilities and delegated powers from the Events & Planning Committee to Full Council and rename the Events & Planning Committee as the Events & Tourism Committee; and To authorise the Town Clerk to make the necessary consequential amendments to the Council's Standing Orders, Committee Terms of Reference and other governing documents. | ||||||
| 12 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Full Council will be held on 25th November 2026 at 6:30pm. | ||||||
| 13 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. | ||||||
| 14 | Tour de France Special Committee - September 2026 - Confidential Confidential To consider the recommendations of the Tour de France Special Committee on the 23/09/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
| ||||||
| 15 | Operations & Development Committee - October 2026 - Confidential Confidential To consider the recommendations of the Operations & Development Committee on the 14/10/2026 and determine whether to adopt, amend or reject those recommendations, including the consideration and determination of alternative substantive resolutions relating to the matters identified below.
|