Finance & Governance Committee

Wednesday 16/09/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/86418256640?pwd=9jZeeWDwPKoVfJGcJpepAdO3W5fBim.1.

Zoom Meeting ID: 864 1825 6640
Passcode: 313104

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1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

5. BUSINESS PLANNING & FINANCIAL MATTERS

6. POLICY

7. OTHER MATTERS

8. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm.

9. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

10. UTILITIES [CONFIDENTIAL]

To receive a written update from the Town Clerk on matters affecting utilities.

• Confidential Document [Appendix O]

11. DEBTORS UPDATE - SEPTEMBER [CONFIDENTIAL]

To consider the debtors update from the Town Clerk.

• Confidential Document [Appendix P]

12. STAFFING [CONFIDENTIAL]

To consider the monthly staffing report for the previous two months and any other staffing updates from the Town Clerk.

• Confidential Document [Appendix Q]
• Confidential Document [Appendix R]

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 15/07/2026. 15072026 - FG Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 15/07/2026.
5	BUSINESS PLANNING & FINANCIAL MATTERS
5.1	Council Accounts (July - Period 4) To consider the Income and Expenditure Reports and Cash and Bank Totals for July 2026 and note the bank balances as of 31st July 2026: - General Fund - £27,081.92 - 30 Day Account - £100,503.66 - Petty Cash - £35.03 - Hub Community Account - £3,995.64 Cash and Bank Totals 26 Month 4 [Appendix C] Council Inc & Exp Month 26-4 [Appendix D]
5.2	Council Accounts (August - Period 5) To consider the Income and Expenditure Reports and Cash and Bank Totals for August 2026 and note the bank balances as of 31st August 2026: - General Fund - £284,153.85 - 30 Day Account - £40,558.66 - Petty Cash - £35.03 - Hub Community Account - £4,083.81 Cash and Bank Totals 26 Month 5 [Appendix E] Council Inc & Exp 26-5 [Appendix F]
5.2	Payment of Invoices - September To consider payment of invoices for September, including any additional payments tabled on the night. Payments for Approval - Month September [Appendix G]
5.3	Scrutiny of Payments To hear the feedback from August 2026 (Cllr Alison Davies) for the scrutiny of payments exercise as set out in Financial Regulations.
5.4	Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. FG - ISP Action Plan - September [Appendix H]
5.5	Budget Virements To consider the budget virements and recommend to Full Council accordingly. Virements 13 & 14 [Appendix I]
6	POLICY
6.1	Disciplinary Policy To consider the draft Disciplinary Policy for adoption. Draft Disciplinary Policy [Appendix J]
6.2	Grievance Policy To consider the draft Grievance Policy for adoption. Draft Grievance Policy [Appendix K]
6.3	Policy Review To consider the review of policies against the Finance & Governance Toolkit. Policy Review - Sept 26 [Appendix L]
7	OTHER MATTERS
7.1	Newsletter To consider an update from the Town Clerk in respect of newsletters. Newsletter Update - Sept 26 [Appendix M]
7.2	Budget Setting Timetable 2027-2028 To note the budget setting timetable for 2027-2028. Budget Setting Timetable 27-28 [Appendix N]
8	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm.
9	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
10	Utilities Confidential To receive a written update from the Town Clerk on matters affecting utilities. Confidential Document [Appendix O]
11	Debtors Update - September Confidential To consider the debtors update from the Town Clerk. Confidential Document [Appendix P]
12	Staffing Confidential To consider the monthly staffing report for the previous two months and any other staffing updates from the Town Clerk. Confidential Document [Appendix Q] Confidential Document [Appendix R]