Finance & Governance Committee

Wednesday 17/06/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/83400918493?pwd=6IX8VCjlRrJkX8dNUO4b591YIFU6Xn.1.

Zoom Meeting ID: 834 0091 8493
Passcode: 200201

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1. ELECTION OF CHAIR

To receive nominations and to elect the Chair of the Finance and Governance Committee for the 2026-2027 municipal year.

2. ELECTION OF VICE CHAIR

To receive nominations and to elect the Vice Chair of the Finance and Governance Committee for the 2026-2027 municipal year.

3. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

4. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

5. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

6. MINUTES AND MATTERS ARISING

7. BUSINESS PLANNING & FINANCIAL MATTERS

8. ANNUAL RETURN AND ANNUAL REPORT 2025/26

9. OTHER MATTERS

10. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm.

11. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

12. DEBTORS [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of debtors.

• Confidential Document [Appendix N]

13. STAFFING [CONFIDENTIAL]

To consider the monthly staffing report for the previous month and any other staffing updates from the Town Clerk.

• Confidential Document [Appendix O]

#	Item
1	Election of Chair To receive nominations and to elect the Chair of the Finance and Governance Committee for the 2026-2027 municipal year.
2	Election of Vice Chair To receive nominations and to elect the Vice Chair of the Finance and Governance Committee for the 2026-2027 municipal year.
3	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
4	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
5	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
6	MINUTES AND MATTERS ARISING
6.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 20/05/2026. 20052026 - FG Draft Minutes for Approval [Appendix B]
6.2	Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 20/05/2026.
7	BUSINESS PLANNING & FINANCIAL MATTERS
7.1	Council Accounts (May - Period 2) To consider the Income and Expenditure Reports and Cash and Bank Totals for May 2026 and note the bank balances as of 31st May 2026: - General Fund - £20,220.91 - 30 Day Account - £230,312.95 - Petty Cash - £35.03 - Hub Community Account - £3,759.80 Council Inc & Exp Month 26-2 - Budget Overspends [Appendix C] Cash and Bank Totals 26 Month 2 [Appendix D] Council Inc & Exp Month 26-2 [Appendix E]
7.2	Payment of Invoices - June To consider payment of invoices for June, including any additional payments tabled on the night. HMRC P30 - June 26 [Appendix F] Payments for Approval - Month June [Appendix G]
7.3	Scrutiny of Payments To hear the feedback from May 2026 (Cllr Bailey) for the scrutiny of payments exercise as set out in Financial Regulations.
7.4	Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. FG - ISP Action Plan - June [Appendix H]
7.5	Budget Virements To consider the proposed budget virements and recommend to Full Council accordingly. Virement 10 & 11 [Appendix I]
8	ANNUAL RETURN AND ANNUAL REPORT 2025/26
8.1	Draft Annual Statement and Annual Governance Statement To consider the draft Annual Statement and Annual Governance Statement for 2025/26 as examined by Audit Committee. Draft Annual Return 2025-26.pdf [Appendix J]
8.2	Internal Audit Report To consider the Internal Audit Report for 2025/26 as examined by Audit Committee. IA Report 2025-26.pdf [Appendix K]
8.3	Annual Report 2025/26 To consider the draft statutory Annual Report for 2025/26. Annual Report 2025-26 Draft [Appendix L]
9	OTHER MATTERS
9.1	Welshpool Town Centre Improvement Project To note the successful approval of Welshpool Town Centre Improvement Project under the Pride in Place Impact Fund and to note the grant requirements. PIPIF Grant Conditions [Appendix M]
10	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th July 2026 at 6:30pm.
11	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
12	Debtors Confidential To consider the report from the Town Clerk in respect of debtors. Confidential Document [Appendix N]
13	Staffing Confidential To consider the monthly staffing report for the previous month and any other staffing updates from the Town Clerk. Confidential Document [Appendix O]