Welshpool Town CouncilFinance & Governance Committee
Wednesday 15/04/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Approved Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/87020214862?pwd=Geo2HkN1qp5AIX1rdQriJC86NK1da3.1.
Zoom Meeting ID: 870 2021 4862
Passcode: 950323
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Alison Davies | In attendance | Committee Member |
| Cllr Carol Robinson | In attendance | Committee Member |
| Cllr David France | Absent | Committee Member |
| Cllr Estelle Bleivas | Apologies for absence | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Phil Pritchard | In attendance | Committee Member |
| Cllr Richard Church | In attendance | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
| Cllr Nick Howells | In attendance | Non-Committee Member |
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive declarations of interest and, if appropriate, consider any relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4. MINUTES AND MATTERS ARISING
4.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 18/03/2026.
4.2. Matters Arising
To report for information purposes only matters arising from the Finance & Governance Committee on 18/03/2026.
5. BUSINESS PLANNING & FINANCIAL MATTERS
5.1. Council Accounts (February - Period 12)
To consider the Income and Expenditure Reports and Cash and Bank Totals for March 2026 and note the bank balances as of 31st March 2026:
- General Fund - £13,474.39
- 30 Day Account - £75,198.89
- Petty Cash - £35.03
- Hub Community Account - £3,667.41
5.2. Payment of Invoices - April
To consider payment of invoices for April 2026, including any additional payments tabled on the night.
5.3. Scrutiny of Payments
To hear the feedback from March 2026 (Cllr Rowell) for the scrutiny of payments exercise as set out in Financial Regulations.
5.4. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
6. END OF YEAR 2025/26
To note the end of year documents for the year ending 2025/2026.
- Balance Sheet as at 08_04_2026.pdf [Appendix G]
- Income and Expenditure Account for Year Ended 31st March 2026.pdf [Appendix H]
7. OTHER MATTERS
7.1. Digital Engagement - Q4 2025
To note the digital engagement report for Q4 2025 (January 2026 to March 2026).
7.2. Section 137 Expenditure Limit for 2026/27
To note for information, the limit on expenditure for the Council under Section 137 is £57,652 for the 2026/27 financial year.
7.3. DBCC Annual Report 2026/27
To note for information the annual remuneration report issued by the Democracy and Boundary Commission Cymru for 2026/27.
8. FINANCIAL YEAR 2026/27
8.1. BACS/CHAPS
To approve the continuation of BACS/CHAPS for the 2026/27 financial year.
8.2. Bank Mandate
To review the bank mandate for the 2026/27 financial year.
8.3. Direct Debits
To review and approve the list of direct debits for for the 2026/27 financial year.
8.4. Salaries
To approve the payment of salaries in accordance with the approved Staffing Structure prior to monthly approval for the 2026/27 financial year.
8.5. Insurance
To note and approve that the following insurances have been renewed for a three year locked in price through our broker:
- Main Insurance - £22,656.94
- Motor Vehicle & Agriculture - £4,411.15
- Engineering & Construction - £1,282.44
- Cyber - £367.36
- M&B Owners - £2,463.10
- M&B Liability - £3,360.00
Note: Budget will be overspent by £1,540.99 due to additional premiums for M&B.
8.6. HR & HS Support
To consider the report from the Town Clerk in respect of HR & HS support services.
8.7. Community Angels
To consider a way forward regarding funds held for Community Angels (£1,580).
9. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 20th May 2026 at 6:30pm.
10. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
11. STAFFING
11.1. Temporary Cover [CONFIDENTIAL]
To consider the arrangements for temporary staffing cover while recruitment continues for cleaning positions.
11.2. Staffing [CONFIDENTIAL]
To consider any staffing updates from the Town Clerk.
| # | Item |
|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence. |
| 2 | Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. |
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. |
| 4 | MINUTES AND MATTERS ARISING |
| 4.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 18/03/2026. |
| 4.2 | Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 18/03/2026. |
| 5 | BUSINESS PLANNING & FINANCIAL MATTERS |
| 5.1 | Council Accounts (February - Period 12) To consider the Income and Expenditure Reports and Cash and Bank Totals for March 2026 and note the bank balances as of 31st March 2026: - General Fund - £13,474.39 - 30 Day Account - £75,198.89 - Petty Cash - £35.03 - Hub Community Account - £3,667.41 |
| 5.2 | Payment of Invoices - April To consider payment of invoices for April 2026, including any additional payments tabled on the night. |
| 5.3 | Scrutiny of Payments To hear the feedback from March 2026 (Cllr Rowell) for the scrutiny of payments exercise as set out in Financial Regulations. |
| 5.4 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. |
| 6 | End of Year 2025/26 To note the end of year documents for the year ending 2025/2026. |
| 7 | OTHER MATTERS |
| 7.1 | Digital Engagement - Q4 2025 To note the digital engagement report for Q4 2025 (January 2026 to March 2026). |
| 7.2 | Section 137 Expenditure Limit for 2026/27 To note for information, the limit on expenditure for the Council under Section 137 is £57,652 for the 2026/27 financial year. |
| 7.3 | DBCC Annual Report 2026/27 To note for information the annual remuneration report issued by the Democracy and Boundary Commission Cymru for 2026/27. |
| 8 | FINANCIAL YEAR 2026/27 |
| 8.1 | BACS/CHAPS To approve the continuation of BACS/CHAPS for the 2026/27 financial year. |
| 8.2 | Bank Mandate To review the bank mandate for the 2026/27 financial year. |
| 8.3 | Direct Debits To review and approve the list of direct debits for for the 2026/27 financial year. |
| 8.4 | Salaries To approve the payment of salaries in accordance with the approved Staffing Structure prior to monthly approval for the 2026/27 financial year. |
| 8.5 | Insurance To note and approve that the following insurances have been renewed for a three year locked in price through our broker: - Main Insurance - £22,656.94 - Motor Vehicle & Agriculture - £4,411.15 - Engineering & Construction - £1,282.44 - Cyber - £367.36 - M&B Owners - £2,463.10 - M&B Liability - £3,360.00 Note: Budget will be overspent by £1,540.99 due to additional premiums for M&B. |
| 8.6 | HR & HS Support To consider the report from the Town Clerk in respect of HR & HS support services. |
| 8.7 | Community Angels To consider a way forward regarding funds held for Community Angels (£1,580). |
| 9 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 20th May 2026 at 6:30pm. |
| 10 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. |
| 11 | STAFFING |
| 11.1 | Temporary Cover Confidential To consider the arrangements for temporary staffing cover while recruitment continues for cleaning positions. |
| 11.2 | Staffing Confidential To consider any staffing updates from the Town Clerk. |