Welshpool Town CouncilFinance & Governance Committee
Wednesday 18/03/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Approved Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/87584789774?pwd=wUgpceVUQT3fsz4LUqSRdBwRkIgVbA.1.
Zoom Meeting ID: 875 8478 9774
Passcode: 559102
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Alison Davies | In attendance | Committee Member |
| Cllr Carol Robinson | Absent | Committee Member |
| Cllr David France | In attendance | Committee Member |
| Cllr Estelle Bleivas | Apologies for absence | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Phil Pritchard | In attendance | Committee Member |
| Cllr Richard Church | In attendance | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
TBC
1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive and resolve if desired, declarations of interest and relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4. MINUTES AND MATTERS ARISING
4.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 18/02/2026.
4.2. Matters Arising
To report for information purposes only matters arising from the Finance & Governance Committee on 18/02/2026.
5. BUSINESS PLANNING & FINANCIAL MATTERS
5.1. Council Accounts (February - Period 11)
To consider the Income and Expenditure Reports and Cash and Bank Totals for February 2026 and note the bank balances as of 28th February 2026:
- General Fund - £15,522.14
- 30 Day Account - £170,118.86
- Petty Cash - £54.99
- Hub Community Account - £3,556.44
5.2. Payment of Invoices - March
To consider payment of invoices for MONTH, including any additional payments tabled on the night.
5.3. Scrutiny of Payments
To hear the feedback from February 2026 (Cllr Church) for the scrutiny of payments exercise as set out in Financial Regulations.
5.4. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
6. CARRY FORWARDS 2025-26
To consider the report from the Town Clerk regarding potential carry forwards in the current financial year into next year.
7. STRATEGY AND POLICY
7.1. Civil and Ceremonial Protocol & Flag Flying Policies
To consider the proposed Civic and Ceremonial Protocol and the Flay Flying and Lighting Policy arising from discussions had by the Civic & Ceremonial Working Group and referred to Full Council in February.
7.2. One Voice Wales Membership - 2026-27
To consider our membership of One Voice Wales for 2026-27 at a cost of £1482 (2025: £1416) and recommend to Council accordingly.
8. OTHER MATTERS
8.1. Our Welshpool Newsletter
To note that the next edition of Our Welshpool will be delayed until May due to the pre-election period.
9. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th April 2026 at 6:30pm.
10. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
11. DEBTORS [CONFIDENTIAL]
To consider the report from the Town Clerk in respect to debtors.
- Confidential Document [Appendix K]
12. GRANTS
12.1. Grant for Hire [CONFIDENTIAL]
To consider the report from the Town Clerk regarding the room hire grant as deferred from Full Council in February.
- Confidential Document [Appendix L]
12.2. Grant Correspondence [CONFIDENTIAL]
To consider the report from the Town Clerk regarding a maintenance grant.
- Confidential Document [Appendix M]
13. STAFFING
13.1. Pay Scales [CONFIDENTIAL]
To note that SCP 2 will be deleted from the NJC Pay Scales from 1st April 2026 and to consider the confidential note from the Town Clerk.
- Confidential Document [Appendix N]
13.2. TIC Review - Staffing Implications [CONFIDENTIAL]
To consider the report from the Town Clerk regarding the staffing implications arising from the TIC review.
- Confidential Document [Appendix O]
13.3. Staffing [CONFIDENTIAL]
To consider any staffing updates from the Town Clerk & RFO (see written update).
- Confidential Document [Appendix P]
| # | Item |
|---|---|
| 1 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive, and if desired, resolve to approve any apologies for absence. |
| 2 | Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. |
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. |
| 4 | MINUTES AND MATTERS ARISING |
| 4.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Finance & Governance Committee on 18/02/2026. |
| 4.2 | Matters Arising To report for information purposes only matters arising from the Finance & Governance Committee on 18/02/2026. |
| 5 | BUSINESS PLANNING & FINANCIAL MATTERS |
| 5.1 | Council Accounts (February - Period 11) To consider the Income and Expenditure Reports and Cash and Bank Totals for February 2026 and note the bank balances as of 28th February 2026: - General Fund - £15,522.14 - 30 Day Account - £170,118.86 - Petty Cash - £54.99 - Hub Community Account - £3,556.44 |
| 5.2 | Payment of Invoices - March To consider payment of invoices for MONTH, including any additional payments tabled on the night. |
| 5.3 | Scrutiny of Payments To hear the feedback from February 2026 (Cllr Church) for the scrutiny of payments exercise as set out in Financial Regulations. |
| 5.4 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. |
| 6 | Carry Forwards 2025-26 To consider the report from the Town Clerk regarding potential carry forwards in the current financial year into next year. |
| 7 | STRATEGY AND POLICY |
| 7.1 | Civil and Ceremonial Protocol & Flag Flying Policies To consider the proposed Civic and Ceremonial Protocol and the Flay Flying and Lighting Policy arising from discussions had by the Civic & Ceremonial Working Group and referred to Full Council in February. |
| 7.2 | One Voice Wales Membership - 2026-27 To consider our membership of One Voice Wales for 2026-27 at a cost of £1482 (2025: £1416) and recommend to Council accordingly. |
| 8 | OTHER MATTERS |
| 8.1 | Our Welshpool Newsletter To note that the next edition of Our Welshpool will be delayed until May due to the pre-election period. |
| 9 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Finance & Governance Committee will be held on 15th April 2026 at 6:30pm. |
| 10 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. |
| 11 | Debtors Confidential To consider the report from the Town Clerk in respect to debtors.
|
| 12 | GRANTS |
| 12.1 | Grant for Hire Confidential To consider the report from the Town Clerk regarding the room hire grant as deferred from Full Council in February.
|
| 12.2 | Grant Correspondence Confidential To consider the report from the Town Clerk regarding a maintenance grant.
|
| 13 | STAFFING |
| 13.1 | Pay Scales Confidential To note that SCP 2 will be deleted from the NJC Pay Scales from 1st April 2026 and to consider the confidential note from the Town Clerk.
|
| 13.2 | TIC Review - Staffing Implications Confidential To consider the report from the Town Clerk regarding the staffing implications arising from the TIC review.
|
| 13.3 | Staffing Confidential To consider any staffing updates from the Town Clerk & RFO (see written update).
|