Committees Councillors Decisions Ward Map Meetings

Full Council

Wednesday 23/04/2025 at 7:15pm in Council Chamber, Welshpool Town Hall.

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/85994542048?pwd=NBTcjcgFDD4oloZF8Ox1PkRBuPe5De.1, or dialing +44 208 080 6592.

Zoom Meeting ID: 859 9454 2048
Passcode: 959282

1. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

4. TOWN MAYOR'S REPORT - APRIL 2025

To receive a verbal report from the Town Mayor, Cllr Phil Owen.

5. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.

6. MINUTES AND MATTERS ARISING

6.1. Previous Minutes

To approve and sign as a correct record, the minutes from the meeting of the Full Council on 19th March 2025.

Full Council - 190325 [Appendix B]

6.2. Matters Arising

To report for information purposes only matters arising from the Full Council on 19th March 2025.

7. RECOMMENDATIONS FROM COMMITTEES

To invite Committee Chairs to present recommendations from meetings for Council to confirm.

7.1. Staffing Committee - April 2025

To confirm the recommendations from the meeting of the Staffing Committee on the 2nd April 2025.

Staffing Committee - 020425 [Appendix C]

7.2. Strategy, Policy and Development Committee - April 2025

To confirm the recommendations from the meeting of the Strategy, Policy and Development Committee on the 2nd April 2025.

SPD Committee - 020425 [Appendix D]

7.3. Planning Committee - April 2025

To confirm the recommendations from the meeting of the Planning Committee on the 9th April 2025.

Planning Committee - 090425 [Appendix E]

7.4. Events and Tourism Committee - April 2025

To confirm the recommendations from the meeting of the Events and Tourism Committee on the 9th April 2025.

7.5. Services and Property Committee - April 2025

To confirm the recommendations from the meeting of the Services and Property Committee on the 16th April 2025.

Services and Property Minutes - 160425 [Appendix H]

7.6. Finance Committee - April 2025

To confirm the recommendations from the meeting of the Finance Committee on the 16th April 2025.

Finance Minutes - 160425 [Appendix I]

8. FINANCE

8.1. Council Accounts (March 2025 - Period 12)

To consider and accept the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for March 2025.

8.2. Payment of Invoices - April

To confirm and agree payment of invoices for April 2025.

8.3. Council Vehicles

To consider the recommendation from the Services & Property Committee in respect of the Tipper Truck and also consideration of a recommendation from the Town Clerk, RFO and Operations Manager in relation to the Council Tractor.

Tractor Replacement - April 2025 [Appendix S]

9. OUTSIDE BODIES

9.1. Sustainable Powys

To receive information regarding a Sustainable Powys meeting in Welshpool Town Hall on 8th May 2025 at 7pm and to elect, if desired, up to two representatives from the Council to attend.

PCC - Sustainable Powys invitation [Appendix T]

9.2. OVW Motions for Debate - 2025

To invite proposals for any motions to be discussed at the One Voice Wales Annual General Meeting on the 1st October 2025.

OVW - AGM 2025 - Invitation to submit motions [Appendix U]

9.3. OVW Larger Councils Committee - April 2025

To note for information the supporting papers for the recently held One Voice Wales Larger Councils Committee meeting held on the 16th April 2025.

9.4. Senedd - Local Government and Housing Committee

To receive for information only the summary report from the Senedd Local Government and Housing Committee on it's inquiry into the role, governance and accountability of the community and town council sector. The full report can be read here: http://democracy.welshpooltowncouncil.gov.uk/public/fetch/document/9af8b163-4eea-4c1d-b800-4e542a3c7576

Senedd - Inquiry into T&CCs - Summary Report [Appendix X]

9.5. Other Outside Bodies

To receive reports from the Council's representatives on other outside bodies, as available.

10. DATE OF NEXT MEETING

To note that the next meeting of Full Council will be the Annual Meeting scheduled for Wednesday 28th May 2025.

11. CONFIDENTIAL SESSION - EXCLUSION

To resolve that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

12. AGENCY STAFFING [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of agency staffing.

Confidential Document [Appendix Y]

13. ANN HOLLOWAY DAY CENTRE [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of the Ann Holloway Day Centre.

Confidential Document [Appendix Z]

14. LEGAL MATTERS [CONFIDENTIAL]

To receive and resolve if desired, an update on other legal and contractual matters from the Town Clerk.

#	Item
1	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4	Town Mayor's Report - April 2025 To receive a verbal report from the Town Mayor, Cllr Phil Owen.
5	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
6	MINUTES AND MATTERS ARISING
6.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 19th March 2025. Full Council - 190325 [Appendix B]
6.2	Matters Arising To report for information purposes only matters arising from the Full Council on 19th March 2025.
7	RECOMMENDATIONS FROM COMMITTEES To invite Committee Chairs to present recommendations from meetings for Council to confirm.
7.1	Staffing Committee - April 2025 To confirm the recommendations from the meeting of the Staffing Committee on the 2nd April 2025. Staffing Committee - 020425 [Appendix C]
7.2	Strategy, Policy and Development Committee - April 2025 To confirm the recommendations from the meeting of the Strategy, Policy and Development Committee on the 2nd April 2025. SPD Committee - 020425 [Appendix D]
7.3	Planning Committee - April 2025 To confirm the recommendations from the meeting of the Planning Committee on the 9th April 2025. Planning Committee - 090425 [Appendix E]
7.4	Events and Tourism Committee - April 2025 To confirm the recommendations from the meeting of the Events and Tourism Committee on the 9th April 2025. Events Committee - 090425 [Appendix F] Report on Weddings at Welshpool Town Hall [Appendix G]
7.5	Services and Property Committee - April 2025 To confirm the recommendations from the meeting of the Services and Property Committee on the 16th April 2025. Services and Property Minutes - 160425 [Appendix H]
7.6	Finance Committee - April 2025 To confirm the recommendations from the meeting of the Finance Committee on the 16th April 2025. Finance Minutes - 160425 [Appendix I]
8	FINANCE
8.1	Council Accounts (March 2025 - Period 12) To consider and accept the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for March 2025. March 2025 - Bank Reconciliation - Main Account [Appendix J] March 2025 - Bank Reconciliation - Petty Cash [Appendix K] March 2025 - Bank Reconciliation - Savings [Appendix L] March 2025 - Cashbook - Main [Appendix M] March 2025 - Cashbook - Petty Cash [Appendix N] March 2025 - Cashbook - Savings [Appendix O] 24-25 - Income and Expenditure [Appendix P]
8.2	Payment of Invoices - April To confirm and agree payment of invoices for April 2025. Payments for April 2025 [Appendix Q] Payments for End of Year 24-25 [Appendix R]
8.3	Council Vehicles To consider the recommendation from the Services & Property Committee in respect of the Tipper Truck and also consideration of a recommendation from the Town Clerk, RFO and Operations Manager in relation to the Council Tractor. Tractor Replacement - April 2025 [Appendix S]
9	OUTSIDE BODIES
9.1	Sustainable Powys To receive information regarding a Sustainable Powys meeting in Welshpool Town Hall on 8th May 2025 at 7pm and to elect, if desired, up to two representatives from the Council to attend. PCC - Sustainable Powys invitation [Appendix T]
9.2	OVW Motions for Debate - 2025 To invite proposals for any motions to be discussed at the One Voice Wales Annual General Meeting on the 1st October 2025. OVW - AGM 2025 - Invitation to submit motions [Appendix U]
9.3	OVW Larger Councils Committee - April 2025 To note for information the supporting papers for the recently held One Voice Wales Larger Councils Committee meeting held on the 16th April 2025. OVW - Larger Councils Committee - April Agenda [Appendix V] OVW - Larger Councils Committee - February Minutes [Appendix W]
9.4	Senedd - Local Government and Housing Committee To receive for information only the summary report from the Senedd Local Government and Housing Committee on it's inquiry into the role, governance and accountability of the community and town council sector. The full report can be read here: http://democracy.welshpooltowncouncil.gov.uk/public/fetch/document/9af8b163-4eea-4c1d-b800-4e542a3c7576 Senedd - Inquiry into T&CCs - Summary Report [Appendix X]
9.5	Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available.
10	Date of Next Meeting To note that the next meeting of Full Council will be the Annual Meeting scheduled for Wednesday 28th May 2025.
11	Confidential Session - Exclusion To resolve that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
12	Agency Staffing Confidential To consider the report from the Town Clerk in respect of agency staffing. Confidential Document [Appendix Y]
13	Ann Holloway Day Centre Confidential To consider the report from the Town Clerk in respect of the Ann Holloway Day Centre. Confidential Document [Appendix Z]
14	Legal Matters Confidential To receive and resolve if desired, an update on other legal and contractual matters from the Town Clerk.