Full Council
Wednesday 25/06/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/82746781207?pwd=7isvNXn6luyhiQrhmTsDcx66OwPoNh.1, or dialing +44 203 481 5237.
Zoom Meeting ID: 827 4678 1207
Passcode: 746475
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| This meeting has not yet taken place. | ||
TBC
1. WELCOME AND APOLOGIES FOR ABSENCE
The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive and resolve if desired, declarations of interest and relevant dispensations.
3. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4. TOWN MAYOR'S REPORT - JUNE 2025
To receive a verbal report from the Town Mayor, Cllr Phil Owen.
5. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES
To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
6. MINUTES AND MATTERS ARISING
6.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Annual Meeting on 28/05/2025.
6.2. Matters Arising
To report for information purposes only matters arising from the Annual Meeting on 28/05/2025.
7. COMMITTEE MEMBERSHIP
To resolve the election of councillors to committees if required.
8. COMMITTEES - MINUTES
8.1. Events & Planning Committee - June 2025
To note the draft minutes and the resolutions made at the meeting of the Events & Planning Committee on the 04/06/2025.
9. COMMITTEES - RECOMMENDATIONS
To invite Committee Chairs to present recommendations from meetings for Council to confirm.
9.1. Operations & Development Committee - June 2025
To confirm the recommendations from the meeting of the Operations & Development Committee on the 11/06/2025.
9.2. Finance & Governance Committee - June 2025
To confirm the recommendations from the meeting of the Finance & Governance Committee on the 18/06/2025.
| Item 7.2 - Payment of Invoices - June RECOMMENDED To authorise the Town Clerk to enter into the new photocopier lease with ABS. |
| Item 7.2 - Payment of Invoices - June RECOMMENDED To authorise the Town Clerk to enter into a new telephony lease with Enconvo. |
| Item 7.2 - Payment of Invoices - June RECOMMENDED To authorise the Town Clerk to accept the quote from United Technologies in respect of additional licences for councillor email addresses. |
| Item 13.1 - Appraisals RECOMMENDED - To change the pay scale of Employee No. 8 to SCP 20, backdated to the 19th October 2023. - To agree to the request made by Employee No. 45 as to working arrangements. - To authorise the Town Clerk to enter into discussions in relation to the training request made. |
| Item 12 - Sales Ledger - Debtors RECOMMENDED To support appropriate enforcement action to collect the outstanding balances, including any costs, as recommended by the Town Clerk |
| Item 9.2 - Town Clerk Performance Management Framework RECOMMENDED To adopt the Town Clerk Performance Management Framework subject to typographical and numbering amendments being made. |
10. FINANCE
10.1. Council Accounts (May 2025 - Period 2)
To consider the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for May 2025.
10.2. Payment of Invoices - June
To consider payment of invoices for June 2025 as recommended by the Finance & Governance Committee.
11. ACCOUNTING STATEMENT & ANNUAL GOVERNANCE STATEMENT 2024/25
To consider the internal audit report (to follow - Appendix H) for 2024/25 and to approve the Accounting Statement and Annual Governance Statement for 2024/25.
12. INTERIM STRATEGIC PLAN (2025-2028)
To consider the report from the Town Clerk in respect of the Interim Strategic Plan to cover 2025-2028, as recommended by the Finance & Governance Committee.
13. OUTSIDE BODIES
13.1. OVW Motions for Debate - 2025
To consider a proposal from Newtown & Llanllwchaiarn Town Council to second a motion to be discussed at the One Voice Wales Annual General Meeting on the 1st October 2025.
13.2. Rights of Way Volunteer Programme
To consider the correspondence from Powys County Council in relation to the Rights of Way Volunteer programme and to elect up to two representatives to attend a meeting in the Town Hall on Monday 14th July at 7:30pm.
13.3. Red Bank Traffic
To consider the outcome of a meeting held by County Cllr Graham Breeze with town councillors, Powys County Council and the Police on Thursday 19th June and to agree a way forward.
13.4. Other Outside Bodies
To receive reports from the Council's representatives on other outside bodies, as available.
14. CONFIDENTIAL SESSION - EXCLUSION
To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
15. LAND AND PREMISES [CONFIDENTIAL]
To consider the report from the Town Clerk on the land and premises issues, deferred from the last meeting.
- Confidential Document [Appendix M]
16. OUTDOOR MARKET AGREEMENT [CONFIDENTIAL]
To consider the report from the Town Clerk in respect of the outdoor market agreement.
- Confidential Document [Appendix N]
| # | Item | ||||||
|---|---|---|---|---|---|---|---|
| 1 | Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence. | ||||||
| 2 | Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. | ||||||
| 3 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person. | ||||||
| 4 | Town Mayor's Report - June 2025 To receive a verbal report from the Town Mayor, Cllr Phil Owen. | ||||||
| 5 | County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool. | ||||||
| 6 | MINUTES AND MATTERS ARISING | ||||||
| 6.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Annual Meeting on 28/05/2025. | ||||||
| 6.2 | Matters Arising To report for information purposes only matters arising from the Annual Meeting on 28/05/2025. | ||||||
| 7 | Committee Membership To resolve the election of councillors to committees if required. | ||||||
| 8 | COMMITTEES - MINUTES | ||||||
| 8.1 | Events & Planning Committee - June 2025 To note the draft minutes and the resolutions made at the meeting of the Events & Planning Committee on the 04/06/2025. | ||||||
| 9 | COMMITTEES - RECOMMENDATIONS To invite Committee Chairs to present recommendations from meetings for Council to confirm. | ||||||
| 9.1 | Operations & Development Committee - June 2025 To confirm the recommendations from the meeting of the Operations & Development Committee on the 11/06/2025. | ||||||
| 9.2 | Finance & Governance Committee - June 2025 To confirm the recommendations from the meeting of the Finance & Governance Committee on the 18/06/2025.
| ||||||
| 10 | FINANCE | ||||||
| 10.1 | Council Accounts (May 2025 - Period 2) To consider the Bank Reconciliation and Cashbook Reports and Income and Expenditure Report for May 2025. | ||||||
| 10.2 | Payment of Invoices - June To consider payment of invoices for June 2025 as recommended by the Finance & Governance Committee. | ||||||
| 11 | Accounting Statement & Annual Governance Statement 2024/25 To consider the internal audit report (to follow - Appendix H) for 2024/25 and to approve the Accounting Statement and Annual Governance Statement for 2024/25. | ||||||
| 12 | Interim Strategic Plan (2025-2028) To consider the report from the Town Clerk in respect of the Interim Strategic Plan to cover 2025-2028, as recommended by the Finance & Governance Committee. | ||||||
| 13 | OUTSIDE BODIES | ||||||
| 13.1 | OVW Motions for Debate - 2025 To consider a proposal from Newtown & Llanllwchaiarn Town Council to second a motion to be discussed at the One Voice Wales Annual General Meeting on the 1st October 2025. | ||||||
| 13.2 | Rights of Way Volunteer Programme To consider the correspondence from Powys County Council in relation to the Rights of Way Volunteer programme and to elect up to two representatives to attend a meeting in the Town Hall on Monday 14th July at 7:30pm. | ||||||
| 13.3 | Red Bank Traffic To consider the outcome of a meeting held by County Cllr Graham Breeze with town councillors, Powys County Council and the Police on Thursday 19th June and to agree a way forward. | ||||||
| 13.4 | Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available. | ||||||
| 14 | Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted. | ||||||
| 15 | Land and Premises Confidential To consider the report from the Town Clerk on the land and premises issues, deferred from the last meeting.
| ||||||
| 16 | Outdoor Market Agreement Confidential To consider the report from the Town Clerk in respect of the outdoor market agreement.
|