Operations & Development Committee

Wednesday 09/09/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/82614803276?pwd=E30Gf0vhiIGCRgkbDaGdTzzrfja0xs.1.

Zoom Meeting ID: 826 1480 3276
Passcode: 582431

Below shows the attendance for the meeting.

Attendee	Attendance	Role
Cllr Chris Davies	In attendance	Committee Member
Cllr David France	Apologies for absence	Committee Member
Cllr Estelle Bleivas	In attendance	Committee Member
Cllr Kelly Meredith	In attendance	Committee Member
Cllr Nick Howells	In attendance	Committee Member
Cllr Phil Owen	In attendance	Committee Member
Cllr Phil Pritchard	In attendance	Committee Member
Cllr Revd William Rowell	In attendance	Committee Member
Cllr Richard Church	In attendance	Non-Committee Member

1. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE

To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive declarations of interest and, if appropriate, consider any relevant dispensations.

Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.

4. MINUTES AND MATTERS ARISING

4.1. Previous Minutes

To approve and sign as a correct record, the minutes from the meeting of the Operations & Development Committee on 08/07/2026.

08072026 - OD Draft Minutes for Approval [Appendix B]

4.2. Matters Arising

To report for information purposes only matters arising from the Operations & Development Committee on 08/07/2026.

5. LAND AND BUILDINGS

5.1. General Update

To receive, and resolve if desired, an update from the Operations Manager in respect of Council land and buildings.

5.2. Scansis Pitch

To consider improvements to the Scansis Pitch (Cllr Kelly Meredith) (26/27 Budget: £9,000 for all playground repairs/upgrades).

Scansis KM [Appendix C]

5.3. Play Area Fencing

To consider the quotations for the replacement of the end of life fencing at Little Henfaes (26/27 Budget: £10,000).

Midland Fencing Little Henfaes Quote_redacted [Appendix D]

5.4. Town Hall Rear Lift - Oil Replacement

To consider the quotations for works to the rear goods lift as attached. (Budget 26/27: Repairs & Maintenance fully subscribed due to other works, would require a virement from General Reserve however members need to mindful of general reserve limitations).

6. SERVICES

6.1. Markets

To receive an update in respect of the indoor and outdoor market from the Events and Market Manager.

Welshpool Indoor Market Traders meeting 27th July 2026 [Appendix G]

6.2. The Hub - July & August 2026

To receive an update from the Community Services Manager in respect of the Hub.

Hub Performance - July & Aug 26 [Appendix H]

6.3. Allotments

To receive an update from the Community Services Manager in respect of allotments.

6.4. Community Fridge

To receive an update from the Community Services Manager in respect of the Community Fridge and to consider the email from the Trussell Trust in relation to the closure of the Welshpool & District Foodbank.

Foodbank Closure Email_redacted [Appendix I]

7. BUSINESS PLANNING & FINANCIAL MATTERS

7.1. Interim Strategic Plan Action Plan

To consider the approved committee Interim Strategic Plan action plan.

OD - ISP Action Plan - August [Appendix J]

7.2. Budget and Committee Finance (Month 4 & 5)

To consider the current spending position against the budget for the committee for July and August (Month 4 & 5).

8. PROJECTS & NEW DEVELOPMENTS

8.1. Town Hall Transformation

To receive an update in respect of the Town Hall Transformation project (if any).

8.2. Welshpool Town Centre Improvement

To consider the recommendations from the Project Board and to recommend to Council accordingly.

8.3. Changing Places

To receive a verbal update in respect of the changing places project.

8.4. Maes y Dre Alternative Premises

To receive an update on the Maes y Dre Alternative Premises project and to consider quotations for works to be carried out (26/27 Budget: £9,000).

Maes y Dre Alternative Premises - Sept 26 [Appendix W]

8.5. Oldford Estate - Play Provision

To receive a verbal update in respect of play provision at Oldford Estate.

8.6. Car Parking at Maes y Dre

To consider the report from the Town Clerk in respect of car parking at Maes y Dre.

Car Parking at Maes y Dre - Sept 26 [Appendix X]

8.7. Shopfront Scheme

To consider the report from the Town Clerk in respect of the proposed shopfront scheme.

Shopfront & Window Dressing Scheme [Appendix Y]

9. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING

To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Operations & Development Committee will be held on 14th October 2026 at 6:30pm.

10. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

11. LEASES

11.1. Welshpool Town Football Club [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of the current pitch licence for Welshpool Town Football Club.

Confidential Document [Appendix Z]

11.2. Welshpool Town Bowling Club [CONFIDENTIAL]

To consider the report from the Town Clerk in respect of negotiations with Welshpool Town Bowling Club on lease renewal.

Confidential Document [Appendix AA]
Confidential Document [Appendix AB]

#	Item
1	Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
2	Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
4	MINUTES AND MATTERS ARISING
4.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Operations & Development Committee on 08/07/2026. 08072026 - OD Draft Minutes for Approval [Appendix B]
4.2	Matters Arising To report for information purposes only matters arising from the Operations & Development Committee on 08/07/2026.
5	LAND AND BUILDINGS
5.1	General Update To receive, and resolve if desired, an update from the Operations Manager in respect of Council land and buildings.
5.2	Scansis Pitch To consider improvements to the Scansis Pitch (Cllr Kelly Meredith) (26/27 Budget: £9,000 for all playground repairs/upgrades). Scansis KM [Appendix C]
5.3	Play Area Fencing To consider the quotations for the replacement of the end of life fencing at Little Henfaes (26/27 Budget: £10,000). Midland Fencing Little Henfaes Quote_redacted [Appendix D]
5.4	Town Hall Rear Lift - Oil Replacement To consider the quotations for works to the rear goods lift as attached. (Budget 26/27: Repairs & Maintenance fully subscribed due to other works, would require a virement from General Reserve however members need to mindful of general reserve limitations). QUO-284064-S4D9L5-3 [Appendix E] T-0010022371_CD-3 [Appendix F]
6	SERVICES
6.1	Markets To receive an update in respect of the indoor and outdoor market from the Events and Market Manager. Welshpool Indoor Market Traders meeting 27th July 2026 [Appendix G]
6.2	The Hub - July & August 2026 To receive an update from the Community Services Manager in respect of the Hub. Hub Performance - July & Aug 26 [Appendix H]
6.3	Allotments To receive an update from the Community Services Manager in respect of allotments.
6.4	Community Fridge To receive an update from the Community Services Manager in respect of the Community Fridge and to consider the email from the Trussell Trust in relation to the closure of the Welshpool & District Foodbank. Foodbank Closure Email_redacted [Appendix I]
7	BUSINESS PLANNING & FINANCIAL MATTERS
7.1	Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. OD - ISP Action Plan - August [Appendix J]
7.2	Budget and Committee Finance (Month 4 & 5) To consider the current spending position against the budget for the committee for July and August (Month 4 & 5). OD Inc & Exp Month 26-4 [Appendix K] OD Inc & Exp Month 26-5 [Appendix L]
8	PROJECTS & NEW DEVELOPMENTS
8.1	Town Hall Transformation To receive an update in respect of the Town Hall Transformation project (if any).
8.2	Welshpool Town Centre Improvement To consider the recommendations from the Project Board and to recommend to Council accordingly. WTCIP - Aug 26 [Appendix M] WTCIP - Berriew St [Appendix N] WTCIP - Broad Street [Appendix O] WTCIP - Bus Stops [Appendix P] WTCIP - Church St & Canal [Appendix Q] WTCIP - Concept Images [Appendix R] WTCIP - Hall Street, Park Lane & High St [Appendix S] WTCIP - Lower Powis Park [Appendix T] WTCIP - Raven End & Brook St [Appendix U] WTCIP - Severn Road [Appendix V]
8.3	Changing Places To receive a verbal update in respect of the changing places project.
8.4	Maes y Dre Alternative Premises To receive an update on the Maes y Dre Alternative Premises project and to consider quotations for works to be carried out (26/27 Budget: £9,000). Maes y Dre Alternative Premises - Sept 26 [Appendix W]
8.5	Oldford Estate - Play Provision To receive a verbal update in respect of play provision at Oldford Estate.
8.6	Car Parking at Maes y Dre To consider the report from the Town Clerk in respect of car parking at Maes y Dre. Car Parking at Maes y Dre - Sept 26 [Appendix X]
8.7	Shopfront Scheme To consider the report from the Town Clerk in respect of the proposed shopfront scheme. Shopfront & Window Dressing Scheme [Appendix Y]
9	Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of Operations & Development Committee will be held on 14th October 2026 at 6:30pm.
10	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
11	LEASES
11.1	Welshpool Town Football Club Confidential To consider the report from the Town Clerk in respect of the current pitch licence for Welshpool Town Football Club. Confidential Document [Appendix Z]
11.2	Welshpool Town Bowling Club Confidential To consider the report from the Town Clerk in respect of negotiations with Welshpool Town Bowling Club on lease renewal. Confidential Document [Appendix AA] Confidential Document [Appendix AB]

Operations & Development Committee

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