Welshpool Town CouncilEvents & Planning Committee
Wednesday 03/06/2026 at 6:30pm in Council Chamber, Welshpool Town Hall.
Agenda Agenda & Reports Pack Approved Minutes
You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/84812086604?pwd=MaHnneVFbmBggE90n3xFrk9X6mSkXy.1.
Zoom Meeting ID: 848 1208 6604
Passcode: 033561
Below shows the attendance for the meeting.
| Attendee | Attendance | Role |
|---|---|---|
| Cllr Dr Ben Gwalchmai | Apologies for absence | Committee Member |
| Cllr Chris Davies | In attendance | Committee Member |
| Cllr Estelle Bleivas | In attendance | Committee Member |
| Cllr Jackson Quarrell | In attendance | Committee Member |
| Cllr Kelly Meredith | In attendance | Committee Member |
| Cllr Morag Bailey | In attendance | Committee Member |
| Cllr Nick Howells | In attendance | Committee Member |
| Cllr Phil Owen | In attendance | Committee Member |
| Cllr Revd William Rowell | In attendance | Committee Member |
| Cllr Phil Pritchard | In attendance | Non-Committee Member |
TBC
1. ELECTION OF CHAIR
To receive nominations and to elect the Chair of the Events and Planning Committee for the 2026-2027 municipal year.
2. ELECTION OF VICE CHAIR
To receive nominations and to elect the Vice Chair of the Events and Planning Committee for the 2026-2027 municipal year.
3. WELCOME, CODE OF CONDUCT AND APOLOGIES FOR ABSENCE
To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence.
4. DECLARATIONS OF INTERESTS AND DISPENSATIONS
To receive declarations of interest and, if appropriate, consider any relevant dispensations.
5. PUBLIC PARTICIPATION
To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person.
6. MINUTES AND MATTERS ARISING
6.1. Previous Minutes
To approve and sign as a correct record, the minutes from the meeting of the Events & Planning Committee on 06/05/2026.
6.2. Matters Arising
To report for information purposes only matters arising from the Events & Planning Committee on 06/05/2026.
7. TOURISM & ECONOMIC DEVELOPMENT
7.1. Information Centre
To receive a report from the Community Services Manager on the footfall, train tickets and holidays and other matters related to the Information Centre.
7.2. Tourism Project
To consider an update from the Town Clerk on the tourism project.
8. BUSINESS PLANNING & FINANCIAL MATTERS
8.1. Interim Strategic Plan Action Plan
To consider the approved committee Interim Strategic Plan action plan.
8.2. Budget and Committee Finance (Month 2)
To consider the current spending position against the budget for the committee for May 2026 (Month 2).
9. EVENTS
9.1. Welshpool Fair Trade
To discuss a future event regarding Welshpool Fair Trade (Cllr William Rowell).
9.2. Farmers Market
To receive an update on the potential of holding a monthly Farmers’ Market in the Corn Exchange, starting alongside the Continental Market Weekend - 4th and 5th July 2026.
9.3. Flicks in the Sticks
To receive an update on Flicks in the Sticks which was held on Monday 11th May 2026 with 46 in attendance with total income from £87.40; and
To note that from 1st November onwards, our fee for the screening service provided will increase from £150+VAT to £175+VAT.
9.4. Summer Cinema & Craft Session
To discuss the potential of holding a short film and craft session aimed at under 7's at a total cost of £120 + VAT, and to decide on a date (weekend day) during the Summer.
To consider the proposal to hold a film and craft session aimed at under 7 year olds during the summer at a total cost of £120 and authorise officers to organise and determine a date.
9.5. Walking Festival
To consider any updates in respect of the proposed Walking Festival (Cllr William Rowell).
9.6. Dance Festival
To consider any updates in respect of the proposed Dance Festival (Cllr Phil Owen).
9.7. Carnival
To consider the attached report on the Carnival.
9.8. Remembrance Band 2027
To consider booking the Wrexham Concert Band again for 2027. £300 deposit would be required to secure the booking.
9.10. Open Doors 2026
To consider the report from the Town Clerk in respect of Open Doors for 2026.
9.9. Upcoming Events
Sunday 31st May - Welshpool's Civic Service and Community Awards
Saturday 27th June 2026 – Carnival
Friday 3rd – Sunday 5th July 2026 – Continental Market
Friday 25th – Sunday 27th September 2026 – 1940’s Weekends
Saturday 31st October - Halloween Parade and Party
Friday 6th November - Fireworks Display
Sunday 8th November 2026 – Remembrance Sunday
Wednesday 11th November – Armistice Day
Wednesday 25th November 2026 - White Ribbon Day
Saturday 28th November 2026 – Winter Festival
10. PLACE PLAN
To consider a way forward in respect of any consultation for the Place Plan.
11. PLANNING DECISIONS
To note the following planning decisions.
12. ITEMS FOR FUTURE AGENDA & DATE OF NEXT MEETING
To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of the Events & Planning Committee will be held on Wednesday, 1st July at 6:30pm.
| # | Item |
|---|---|
| 1 | Election of Chair To receive nominations and to elect the Chair of the Events and Planning Committee for the 2026-2027 municipal year. |
| 2 | Election of Vice Chair To receive nominations and to elect the Vice Chair of the Events and Planning Committee for the 2026-2027 municipal year. |
| 3 | Welcome, Code of Conduct and Apologies for Absence To welcome Councillors and members of the public, to remind attendees to show respect for all throughout the meeting in line with the obligations of the Code of Conduct, and to receive and, if appropriate, approve apologies for absence. |
| 4 | Declarations of Interests and Dispensations To receive declarations of interest and, if appropriate, consider any relevant dispensations. |
| 5 | Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs of the questioner or any other named person. |
| 6 | MINUTES AND MATTERS ARISING |
| 6.1 | Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Events & Planning Committee on 06/05/2026. |
| 6.2 | Matters Arising To report for information purposes only matters arising from the Events & Planning Committee on 06/05/2026. |
| 7 | TOURISM & ECONOMIC DEVELOPMENT |
| 7.1 | Information Centre To receive a report from the Community Services Manager on the footfall, train tickets and holidays and other matters related to the Information Centre. |
| 7.2 | Tourism Project To consider an update from the Town Clerk on the tourism project. |
| 8 | BUSINESS PLANNING & FINANCIAL MATTERS |
| 8.1 | Interim Strategic Plan Action Plan To consider the approved committee Interim Strategic Plan action plan. |
| 8.2 | Budget and Committee Finance (Month 2) To consider the current spending position against the budget for the committee for May 2026 (Month 2). |
| 9 | EVENTS |
| 9.1 | Welshpool Fair Trade To discuss a future event regarding Welshpool Fair Trade (Cllr William Rowell). |
| 9.2 | Farmers Market To receive an update on the potential of holding a monthly Farmers’ Market in the Corn Exchange, starting alongside the Continental Market Weekend - 4th and 5th July 2026. |
| 9.3 | Flicks in the Sticks To receive an update on Flicks in the Sticks which was held on Monday 11th May 2026 with 46 in attendance with total income from £87.40; and To note that from 1st November onwards, our fee for the screening service provided will increase from £150+VAT to £175+VAT. |
| 9.4 | Summer Cinema & Craft Session To discuss the potential of holding a short film and craft session aimed at under 7's at a total cost of £120 + VAT, and to decide on a date (weekend day) during the Summer. To consider the proposal to hold a film and craft session aimed at under 7 year olds during the summer at a total cost of £120 and authorise officers to organise and determine a date. |
| 9.5 | Walking Festival To consider any updates in respect of the proposed Walking Festival (Cllr William Rowell). |
| 9.6 | Dance Festival To consider any updates in respect of the proposed Dance Festival (Cllr Phil Owen). |
| 9.7 | Carnival To consider the attached report on the Carnival. |
| 9.8 | Remembrance Band 2027 To consider booking the Wrexham Concert Band again for 2027. £300 deposit would be required to secure the booking. |
| 9.10 | Open Doors 2026 To consider the report from the Town Clerk in respect of Open Doors for 2026. |
| 9.9 | Upcoming Events Sunday 31st May - Welshpool's Civic Service and Community Awards Saturday 27th June 2026 – Carnival Friday 3rd – Sunday 5th July 2026 – Continental Market Friday 25th – Sunday 27th September 2026 – 1940’s Weekends Saturday 31st October - Halloween Parade and Party Friday 6th November - Fireworks Display Sunday 8th November 2026 – Remembrance Sunday Wednesday 11th November – Armistice Day Wednesday 25th November 2026 - White Ribbon Day Saturday 28th November 2026 – Winter Festival |
| 10 | Place Plan To consider a way forward in respect of any consultation for the Place Plan. |
| 11 | Planning Decisions To note the following planning decisions. |
| 12 | Items for Future Agenda & Date of Next Meeting To receive items for consideration by the Town Clerk for future agendas and to note that the next meeting of the Events & Planning Committee will be held on Wednesday, 1st July at 6:30pm. |