Full Council

Wednesday 24/09/2025 at 6:30pm in Council Chamber, Welshpool Town Hall.

Agenda Agenda & Reports Pack Approved Minutes

You can access this meeting via Zoom by clicking https://us02web.zoom.us/j/83413562674?pwd=XU0rz52ZDQMoESBeunh0wQE5h8kMnw.1.

Zoom Meeting ID: 834 1356 2674
Passcode: 955947

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1. WELCOME AND APOLOGIES FOR ABSENCE

The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.

2. DECLARATIONS OF INTERESTS AND DISPENSATIONS

To receive and resolve if desired, declarations of interest and relevant dispensations.

• Declarations of Interests Guide & Form [Appendix A]

3. PUBLIC PARTICIPATION

To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.

4. COUNTY COUNCIL AND COUNTY COUNCILLOR UPDATES

To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.

5. GUEST: POWYS COUNTY COUNCIL

To welcome officers from Powys County Council to present on recent works at Bull Dingle.

6. TOWN MAYOR'S REPORT - JULY & AUGUST 2025

To receive a verbal report from the Town Mayor, Cllr Phil Owen.

7. MINUTES AND MATTERS ARISING

8. COMMITTEES - MINUTES

9. COMMITTEES - RECOMMENDATIONS

To invite Committee Chairs to present recommendations from meetings for Council to confirm.

10. GOVERNANCE & COMMITTEES

11. FINANCE

12. INTERIM STRATEGIC PLAN (2025-2028)

To receive the engagement report and approve and adopt the updated Interim Strategic Plan 2025-2028.

• ISP 2025-2028 - Draft Plan v2.pdf [Appendix N]
• ISP 2025-2028 - Engagement Report v2.pdf [Appendix O]

13. OUTSIDE BODIES

14. COMMUNITY FRIDGE

To consider the report from officers in respect of a community fridge.

• Community Fridge - September [Appendix Q]

15. BYELAWS

To consider the report from the Town Clerk in respect of byelaws, as recommended by the Operations & Development Committee.

• Byelaws - FC September 2025 [Appendix R]

16. DATE OF NEXT MEETING

To note that the next meeting of Full Council will be held on 22nd October 2025 at 6:30pm.

17. CONFIDENTIAL SESSION - EXCLUSION

To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.

18. DAY CENTRE [CONFIDENTIAL]

To consider the recommendations of the Operations & Development Committee in respect of the land adjacent to the Day Centre.

19. LAND ADJ TO YOUTH CENTRE [CONFIDENTIAL]

To consider the recommendations of the Operations & Development Committee in respect of the land adjacent to the Youth Centre, Howell Drive.

20. MARKET CAFE [CONFIDENTIAL]

To consider the recommendation of the Operations & Development Committee in respect of the Market Cafe.

• Confidential Document [Appendix S]

#	Item
1	Welcome and Apologies for Absence The Chair will welcome Councillors and members of the public and will receive, and if desired, resolve to approve, any apologies for absence.
2	Declarations of Interests and Dispensations To receive and resolve if desired, declarations of interest and relevant dispensations. Declarations of Interests Guide & Form [Appendix A]
3	Public Participation To receive members of the public who wish to address the meeting, in respect of any item of business included in the agenda. No resolutions may be made under this item and should relate only to matters of Council policy or practice, and not individual affairs or the questioner or any other named person.
4	County Council and County Councillor Updates To welcome County Councillors and to receive a verbal update and exchange information on matters affecting Welshpool.
5	Guest: Powys County Council To welcome officers from Powys County Council to present on recent works at Bull Dingle.
6	Town Mayor's Report - July & August 2025 To receive a verbal report from the Town Mayor, Cllr Phil Owen.
7	MINUTES AND MATTERS ARISING
7.1	Previous Minutes To approve and sign as a correct record, the minutes from the meeting of the Full Council on 23/07/2025. 23072025 - Full Council Draft Minutes for Approval [Appendix B]
7.2	Matters Arising To report for information purposes only matters arising from the Full Council on 23/07/2025.
8	COMMITTEES - MINUTES
8.1	Events & Planning Committee - August & September 2025 To note the draft minutes and the resolutions made at the meeting of the Events & Planning Committee on the 13/08/2025 and 03/09/2025. 13082025 - Events & Planning Committee Draft Minutes for Approval [Appendix C] 03092025 - Events & Planning Committee Draft Minutes for Approval [Appendix D]
9	COMMITTEES - RECOMMENDATIONS To invite Committee Chairs to present recommendations from meetings for Council to confirm.
9.1	Audit Committee - July 2025 To confirm the recommendations from the meeting of the Audit Committee on the 23/07/2025. Item 7 - Internal Audit Report 2024-25 RECOMMENDED To add an additional risk to the Risk Register to satisfy Recommendation 1 (Unaffordability of the quintennial building survey) with the Rating and Residual Rating to be high. 23072025 - Audit Committee Draft Minutes [Appendix E]
9.2	Operations & Development Committee - September 2025 To confirm the recommendations from the meeting of the Operations & Development Committee on the 10/09/2025. Item 4.1 - Previous Minutes RECOMMENDED To approve the minutes from the meeting of the Operations & Development Committee on 09/07/2025. Item 5.3 - Tender - End of Season Works RECOMMENDED To accept the quotation for end of season works from Argae Hall (Quotation 03 - Company A) at a cost of £21,380 excluding VAT. Item 5.4 - Dog Control Orders RECOMMENDED To authorise the Town Clerk to write to other local councils in Powys to lobby for the making of a PSPO in relation to control of dogs on all sports grounds across Powys. 10092025 - Operations & Development Committee Draft Minutes [Appendix F]
9.3	Finance & Governance Committee - September 2025 To confirm the recommendations from the meeting of the Finance & Governance Committee on the 17/09/2025. Item 5.3 - Scrutiny of Payments RECOMMENDED To elect the following members to perform scrutiny of payments exercise: - Cllr Phil Owen - September - Cllr Estelle Bleivas - October - Cllr David France - November Item 5.4 - Virements RECOMMENDED To recommend the virements to Full Council. Item 5.5 - Funding Sources RECOMMENDED To apply for and use Burgess Lands Trust Objective 1 monies for the Town Hall works Item 5.5 - Funding Sources RECOMMENDED To use General Reserve monies for the Motte and Bailey work Item 6.2 - Debt Management Policy RECOMMENDED To approve and adopt the Debt Management Policy. Item 7.1 - Newsletter RECOMMENDED To use Royal Mail Door 2 Door for the newsletter and to review distribution at 6 monthly intervals. Item 12 - Staffing Update RECOMMENDED To extend the contract of Employee No. 61 to 31st December 2025. 17092025 - Finance & Governance Committee Draft Minutes [Appendix G]
10	GOVERNANCE & COMMITTEES
10.1	Committee Size To consider the report from the Town Clerk in respect of committee sizes. Committee Sizes - September [Appendix H]
10.2	Committee Membership To resolve the election of councillors to committees if required.
11	FINANCE
11.1	Council Accounts (July & August - Period 4 & 5) To consider the Income and Expenditure Reports and Cash and Bank Totals for August 2025 (incorporating July 2025) and note the bank balances as of 31st August 2025: - General Fund - £95,209.27 - 30 Day Account - £200,000 - Petty Cash - £151.86 - Hub Community Account - £-4.25 5 August Cash and Bank Totals.pdf [Appendix I] Council Inc & Exp Month 5.pdf [Appendix J]
11.2	Payment of Invoices - September To consider payment of invoices for September, including any additional payments tabled on the night. HMRC P30 - August 25.pdf [Appendix K] Payments for Approval - Month September [Appendix L]
11.3	Quotation for Christmas Lights Infrastructure To consider the quote from Derand Ltd in respect of Christmas light infrastructure. Welshpool Festive Lighting Quote 2025.pdf [Appendix M]
12	Interim Strategic Plan (2025-2028) To receive the engagement report and approve and adopt the updated Interim Strategic Plan 2025-2028. ISP 2025-2028 - Draft Plan v2.pdf [Appendix N] ISP 2025-2028 - Engagement Report v2.pdf [Appendix O]
13	OUTSIDE BODIES
13.1	OVW National Conference & AGM To receive information regarding the One Voice Wales National Conference and Annual General Meeting (AGM) on the 1st October 2025 and to elect, if desired, representatives from the Council to attend. OVW Annual Meeting.pdf [Appendix P]
13.2	Outside Body Appointments To elect nominees to any outside bodies, if desired.
13.3	Other Outside Bodies To receive reports from the Council's representatives on other outside bodies, as available.
14	Community Fridge To consider the report from officers in respect of a community fridge. Community Fridge - September [Appendix Q]
15	Byelaws To consider the report from the Town Clerk in respect of byelaws, as recommended by the Operations & Development Committee. Byelaws - FC September 2025 [Appendix R]
16	Date of Next Meeting To note that the next meeting of Full Council will be held on 22nd October 2025 at 6:30pm.
17	Confidential Session - Exclusion To resolve, if required, that members of the public and press be requested to leave the meeting by reason of the confidential nature of the business about to be transacted.
18	Day Centre Confidential To consider the recommendations of the Operations & Development Committee in respect of the land adjacent to the Day Centre.
19	Land adj to Youth Centre Confidential To consider the recommendations of the Operations & Development Committee in respect of the land adjacent to the Youth Centre, Howell Drive.
20	Market Cafe Confidential To consider the recommendation of the Operations & Development Committee in respect of the Market Cafe. Confidential Document [Appendix S]